System and method for auto-reuse of document text

• US 8,069,411 B2
• Filed: 07/05/2006
• Issued: 11/29/2011
• Est. Priority Date: 07/05/2005
• Status: Active Grant

• Current Assignee: Microsoft Technology Licensing LLC (Microsoft Corporation)
• Original Assignee: Dictaphone Corporation (Microsoft Corporation)
• Inventors: Gervais, Sean, Titemore, Robert G., Boone, Keith W.
• Primary Examiner(s): Stork; Kyle
• Application Number:
  US11/481,359
• Publication Number:
  US 20070011608A1
• Time in Patent Office: 1,973 Days
• Field of Search: 709/209, 715/224, 715/234, 715/243, 715/254
• US Class Current: 715/255
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: G06F 40/131 Fragmentation of text files, e.g. creating reusable text-blocks; Linking to fragments, e.g. using XInclude; Namespaces
• CPC Class Codes: G06F 40/237 Lexical tools
• CPC Class Codes: G06F 40/56 Natural language generation

Abstract

A system and method for automatically reusing document text (e.g. repeated phrases or lists) in a newly created document having a predetermined document type (e.g. medical record). The present invention determines whether business rules exist for the predetermined document type associated with the newly created document. If business rules for the predetermined document type exist, the present invention determines whether the user has previously requested document text reuse for the newly created document. If the user has not previously requested document text reuse for the newly created document, the present invention selects document text from one or more stored documents in accordance with the business rules for the predetermined document type corresponding to the newly created document. The present invention then automatically inserts the selected document text into the newly created document.

Claims

1. A method of reusing document text, the method comprising acts of:

a) in response to a user requesting document text reuse for a first medical report documenting a clinical encounter with a particular patient, determining whether the user has previously requested document text reuse for the first medical report;

b) in response to determining that the user has not previously requested document text reuse for the first medical report;

selecting document text from at least one second medical report documenting at least one past clinical encounter with that particular patient, in accordance with one or more rules for a document type corresponding to the first medical report, and

inserting the selected document text into the first medical report; and

c) in response to determining that the user has previously requested document text reuse for the first medical report, initiating another document reuse method, wherein the other document reuse method is not based on the one or more rules.

2. The method according to claim 1, further comprising offering confirmation of a result of inserting the selected document text into the first medical report.

3. The method according to claim 1, further comprising presenting a preview of the first medical report including the inserted text.

4. The method according to claim 1, further comprising presenting the first medical report including the inserted text for editing.

5. The method according to claim 1, further comprising determining whether the one or more rules exist for the document type corresponding to the first medical report, wherein the act b) is performed only if it is determined that the one or more rules exist.

6. A computer system for reusing document text, the computer system comprising:

a computer having a computer storage medium and a computer program code mechanism embedded in the computer storage medium for causing the computer to;

a) provide a user with a user interface to request document text reuse for a first medical report documenting a clinical encounter with a particular patient;

b) determine whether the user has previously requested document text reuse for the first medical report;

c) in response to determining that the user has not previously requested document text reuse for the first medical report;

select document text from one or more second medical reports documenting one or more past clinical encounters with that particular patient, in accordance with one or more rules for a document type corresponding to the first medical report, and

insert the selected document text into the first medical report; and

d) in response to determining that the user has previously requested document text reuse for the first medical report, initiate another document reuse method, wherein the other document reuse method is not based on the one or more rules.

7. The computer system according to claim 6, wherein the computer program code mechanism further causes the computer to provide the user with a user interface configured to allow the user to edit the one or more rules for the document type.

8. The computer system according to claim 6, wherein the computer program code mechanism further causes the computer to store the first medical report in a data set containing the one or more second medical reports.

9. The computer system according to claim 6, wherein the computer program code mechanism further causes the computer to determine whether the one or more rules exist for the document type corresponding to the first medical report, and perform act c) only if it is determined that the one or more rules exist.

10. A method comprising acts of:

creating, in response to a request from a user, a first medical report documenting a clinical encounter with a particular patient;

in response to the user requesting document text reuse for the first medical report, determining whether the user has previously requested document text reuse for the first medical report;

in response to determining that the user has not previously requested document text reuse for the first medical report;

retrieving data from at least one second medical report documenting at least one past clinical encounter with that particular patient, based upon at least one rule in a rule set defined by the user, and

populating the first medical report with the retrieved data; and

in response to determining that the user has previously requested document text reuse for the first medical report, initiating another document reuse method, wherein the other document reuse method is not based on the rule set.

11. The method according to claim 10, wherein the act of retrieving data comprises determining the data type for retrieval.

12. The method according to claim 11, further comprising determining placement location for the retrieved data type in the first medical report based at least upon a document type of the first medical report.

13. The method according to claim 12, further comprising selecting at least one rule in the rule set by example.

14. The method according to claim 13, further comprising executing the selected at least one rule upon voice activation.

15. A method of reusing document text, the method comprising:

creating a first medical report documenting a clinical encounter with a particular patient;

in response to a user requesting document text reuse for the first medical report, determining whether the user has previously requested document text reuse for the first medical report;

in response to determining that the user has not previously requested document text reuse for the first medical report;

selecting from a data set at least one second medical report documenting at least one past clinical encounter with that particular patient;

selecting document text from the at least one second medical report in accordance with one or more business rules, and

inserting the selected document text into the first medical report; and

in response to determining that the user has previously requested document text reuse for the first medical report, initiating another document reuse method, wherein the other document reuse method is not based on the one or more business rules.

16. The method according to claim 15, further comprising offering confirmation of a result of inserting the selected document text into the first medical report.

17. The method according to claim 15, further comprising presenting a preview of the first medical report including the inserted text.

18. The method according to claim 15, further comprising presenting the first medical report including the inserted text for editing.

19. A computer system for reusing a portion of document text from an archived document in a newly created document, the system comprising:

a computer, the computer having a central processing unit and a computer code mechanism;

at least one data set operatively connected to the computer; and

at least one archived medical report stored in the at least one data set, the at least one archived medical report documenting at least one past clinical encounter with a particular patient;

wherein the computer is configured to;

provide a user with an interface to define at least one rule to be stored in the at least one data set;

create, in response to a request from the user, a new medical report documenting a clinical encounter with that particular patient;

in response to the user requesting document text reuse for the new medical report, determine whether the user has previously requested document text reuse for the new medical report;

in response to determining that the user has not previously requested document text reuse for the new medical report;

insert text from the at least one archived medical report into the new medical report in accordance with the at least one rule, and

in response to determining that the user has previously requested document text reuse for the new medical report, initiate another document reuse method, wherein the other document reuse method is not based on the at least one rule.

20. The system according to claim 19, wherein the computer is further configured to present a preview of the new medical report including the inserted text.

21. The system according to claim 19, wherein the computer is further configured to present the new medical report including the inserted text for editing.

22. The system according to claim 19, wherein the computer is configured to insert text from the at least one archived medical report into the new medical report based at least upon a document type of the new medical report.