Systems and methods for generating technical documents

• US 8,082,277 B1
• Filed: 12/21/2007
• Issued: 12/20/2011
• Est. Priority Date: 06/05/2007
• Status: Active Grant

• Current Assignee: University of Alabama (University of Alabama System)
• Original Assignee: Board of Trustees of The University of Illinois
• Inventors: O'Brien, Sue, Sabados, Dawn M., Warden, Lance
• Primary Examiner(s): Stevens, Robert
• Application Number:
  US12/004,685
• Time in Patent Office: 1,460 Days
• Field of Search: 707/999.1, 707/705, 707/758, 707/781, 707/802, 715/200, 717/123
• US Class Current: 707/802
• CPC Class Codes: G06Q 10/101 Collaborative creation, e.g. joint development of products or services

Abstract

Systems and methods for generating technical documents are provided. An exemplary embodiment of one such system includes a server computer system for generating technical documents having a database for storing information needed to generate technical documents, and a processor operable to cause the server computer system to allow multiple users to access the server computer system, input information needed to generate technical documents, and generate technical documents using the information input by the multiple users. An exemplary embodiment of one such method includes the steps of providing a server computer system operable to generate technical documents and allowing multiple users to access the server computer system, input information necessary for generating technical documents into the server computer system, and generate technical documents using the server computer system.

Claims

1. A document generation system, comprising:

a plurality of client computer systems; and

a server computer system having memory for storing data defining a document, the document having a plurality of sections, the server computer system configured to communicate with the client computer systems via a network, the server computer system configured to define a plurality of permission levels, including at least a first permission level, a second permission level, and a third permission level, and to assign each of a plurality of users to a respective one of the permission levels, wherein users assigned to the first permission level are authorized by the server computer system to at least modify the document, wherein users assigned to the second permission level are authorized by the server computer system to at least review the document and make comments for reading by at least one user assigned to the first permission level, and wherein users assigned to the third permission level are authorized by the server computer system to at least review the document and approve the document on a section-by-section basis, the server computer system configured to permit a first user assigned to the first permission level to edit a first section of the document and to provide a first input for indicating that the first user deems the first section to be ready for review by at least one user assigned to the second permission level, the server computer system further configured to automatically send a notice to a second user assigned to the second permission level in response to the first input, the server computer system configured to permit the second user to review the first section, provide a comment related to the first section, and provide a second input for indicating that the second user approves the first section for review by at least one user assigned to the third permission level, the server computer system configured to provide the comment from the second user to the first user and to automatically send a notice to a third user assigned to the third permission level in response to the second user input, the server computer system configured to permit the third user to review the first section and provide a third input for indicating that the third user approves the first section, the server computer system configured to associate each section of the document with a respective status indicator indicating whether the respective section has been approved by at least one user assigned to the second permission level, the server computer system configured to update the status indicator assigned to the first section in response to the second input to indicate that the first section has been approved by at least one user assigned to the second permission level.

2. The document generation system of claim 1, wherein the server computer system is configured to associate an icon with the first section and to color code the icon.

3. The document generation system of claim 2, wherein the server computer system is configured to color code the icon to indicate whether the first section is approved by at least one user assigned to the second permission level.

4. The document generation system of claim 3, wherein the server computer system is configured to color code the icon to indicate whether the first section is currently accessed by at least one user.

5. The document generation system of claim 1, wherein the server computer system is configured to permit at least one user to access and modify a second section of the document while the first user is modifying the first section.

6. The document generation system of claim 1, wherein the server computer system is configured to disable modifications of the first section by the first user in response to the first input.

7. The document generation system of claim 6, wherein the server computer system is configured to enable modifications of the first section by the first user in response to the comment.

8. The document generation system of claim 1, wherein the server computer system is further configured to provide an indication when each section of the document has been approved by at least one user assigned to the third permission level.

9. A document generation system, comprising:

memory for storing data defining a document, the document having a plurality of sections; and

a processor configured to define a plurality of permission levels, including at least a first permission level, a second permission level, and a third permission level, and to assign each of a plurality of users to a respective one of the permission levels, wherein users assigned to the first permission level are authorized by the processor to at least modify the document, wherein users assigned to the second permission level are authorized by the processor to at least review the document and make comments for reading by at least one user assigned to the first permission level, and wherein users assigned to the third permission level are authorized by the processor to at least review the document and approve the document on a section-by-section basis, the processor configured to permit a first user assigned to the first permission level to edit a first section of the document and to provide a first input for indicating that the first user deems the first section to be ready for review by at least one user assigned to the second permission level, the processor further configured to automatically send a notice to a second user assigned to the second permission level in response to the first input, the processor configured to permit the second user to review the first section, provide a comment related to the first section, and provide a second input for indicating that the second user approves the first section for review by at least one user assigned to the third permission level, the processor configured to provide the comment from the second user to the first user and to automatically send a notice to a third user assigned to the third permission level in response to the second user input, the server computer system configured to permit the third user to review the first section and provide a third input for indicating that the third user approves the first section, the processor configured to associate each section of the document with a respective status indicator indicating whether the respective section has been approved by at least one user assigned to the second permission level, the processor configured to update the status indicator assigned to the first section in response to the second input to indicate that the first section has been approved by at least one user assigned to the second permission level.

10. A document generation method, comprising the steps of:

storing, in memory, data defining a document;

defining a plurality of permission levels, including at least a first permission level, a second permission level, and a third permission level;

assigning each of a plurality of users to a respective one of the permission levels;

authorizing users assigned to the first permission level to at least modify the document;

authorizing users assigned to the second permission level to at least review the document and make comments for reading by at least one user assigned to the first permission level;

authorizing users assigned to the third permission level to at least review the document and approve the document on a section-by-section basis;

receiving first user inputs from a first user assigned to the first permission level;

editing a first section of the document based on the first user inputs;

determining when the first section is ready for review by at least one user assigned to the second permission level based on at least one of the first user inputs;

automatically sending a notice to a second user assigned to the second permission level based on the determining step;

receiving from the second user a comment relating to the first section;

providing the comment to the first user;

receiving a second user input from the second user indicating that the first section is approved for review by at least one user assigned to the third permission level;

automatically sending a notice to a third user assigned to the third permission level in response to the second user input;

receiving a third user input from the third user indicating that the first section is approved by the third user;

associating each section of the document with a respective status indicator indicating whether the respective section has been approved by at least one user assigned to the second permission level; and

updating the status indicator associated with the first section in response to the second user input.

11. The method of claim 10, further comprising the steps of:

associating an icon with the first section; and

color coding the icon.

12. The method of claim 11, wherein the color coding step comprises the step of indicating whether the first section is approved by at least one user assigned to the second permission level.

13. The method of claim 12, wherein the color coding step further comprises the step of indicating whether the first section is currently accessed by at least one user.

14. The method of claim 10, further comprising the step of editing a second section of the document based on user inputs from at least one user during the step of editing the first section of the document.

15. The method of claim 10, further comprising the step of disabling modifications of the first section by the first user based on the determining step.

16. The method of claim 15, further comprising the step of enabling modifications of the first section by the first user in response to the comment.

17. The method of claim 10, further comprising the step of providing an indication when each section of the document has been approved by at least one user assigned to the third permission level.