Method and system for building audit rule sets for electronic auditing of documents

• US 8,209,248 B2
• Filed: 09/26/2005
• Issued: 06/26/2012
• Est. Priority Date: 09/24/2004
• Status: Active Grant

• Current Assignee: International Document Services, Inc (Reynolds & Reynolds Company)
• Original Assignee: Encomia, L.P. (Reynolds & Reynolds Company)
• Inventors: Dubinsky, Andrew M.
• Primary Examiner(s): SYED, FARHAN M
• Application Number:
  US11/235,590
• Publication Number:
  US 20060080599A1
• Time in Patent Office: 2,465 Days
• Field of Search: None
• US Class Current: 705/35
• CPC Class Codes: G06F 40/186 Templates
• CPC Class Codes: G06F 40/226 Validation
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 40/00 Finance; Insurance; Tax strategies; Processing of corporate or income taxes

Abstract

A software-based method and system is described for building audit rule sets for auditing electronic documents. The method and system include an editor, schemas, a processing engine, and documents or a document creation engine. The system and method give users a visual interface for building audit rule sets to examine electronic documents for compliance with legal and regulatory requirements.

Claims

1. A computer implemented method for creating and verifying legally enforceable financial documents with variable source data and testing the documents for compliance with applicable rules, the method comprising:

creating a financial document from a framework database by populating the financial document with static data and with the variable source data, the static data and the variable source data obtained from at least two distinct sources, wherein the financial document is a SMARTDoc;

creating an audit rule-set in an audit flow interface using preconfigured audit rules, wherein creating the audit rule set includes gathering legal rules and provider requirements used to construct the preconfigured audit rules, the legal rules and provider requirements including rules to test against organization business rules, organization processing and approval rules and legal rules, and wherein the audit flow interface including a common rules pane showing common rules, each of the common rules capable of being used in the audit rule-set, the audit flow interface further comprising an editor pane where the audit rules and relationships between the audit rules are displayed and edited by a user, and a properties pane where properties of specific rules are displayed, wherein the common rules pane, the editor pane and the properties pane are simultaneously displayed to the user; and

testing the document to verify compliance with legal and financial standards by using the audit rule-set to determine whether the document complies with the applicable rules.

2. The method of claim 1 further comprising creating the financial document before populating the document with the source data.

3. The method of claim 1 wherein the financial document is obtained from an existing source.

4. The method of claim 1 further comprising creating the source data before populating the financial document with the source data.

5. The method of claim 1 further comprising obtaining the source data from an existing source before populating the financial document with the source data.

6. The method of claim 1 wherein the audit rule-set includes parent-child dependencies.

7. The method of claim 1 wherein the audit rule-set is created by dragging and dropping the preconfigured audit rules from a rule pane into an editor pane.

8. The method of claim 1 wherein the audit rules that make up the audit rule-set include symbols indicating results appropriate to a particular audit rule.

9. The method of claim 1 wherein the audit rule-set is presented visually to a user in a hierarchical format showing the execution order of the audit rules forming the audit rule-set.

10. A computer implemented method for creating and verifying legally enforceable financial documents with variable source data and testing the financial documents for compliance with applicable rules, the method comprising:

holding, in a rule pane, one or more preconfigured rules usable in auditing the financial documents from a framework database, wherein the financial documents are SMARTDoc documents;

allowing a user to use a rule set editor to assemble audit rule-sets from the rules in the rule pane, the rule-set editor operable to create relationships between each rule in response to user commands;

describing a rule displayed in the rules pane in a properties pane; and

assembling the one or more preconfigured rules in the rule pane into an audit rule set in the rule set editor, by gathering legal rules and provider requirements used to construct the preconfigured rules, wherein the audit rule set includes rules to test against organization business rules, organization processing and approval rules and legal rules, and wherein the audit rule set used to verify compliance with legal and financial standards by testing the financial documents for compliance with applicable rules.

11. The method of claim 10 wherein the user drags and drops rules from the rules pane into the rule-set editor to assemble the audit rule-set.

12. The method of claim 10 wherein the properties pane includes both general information and rule specific information.

13. The method of claim 10 wherein the rules in the audit rule-set have associated symbols indicating expected results.

14. The method of claim 10 further comprising creating a document using document editor the document capable of being tested for compliance.

15. The method of claim 14 further comprising auditing the document using an audit processing engine operable to audit the document in the document editor against the audit rule-set.

16. The method of claim 15 wherein the audit processing engine is embedded in the document editor.

17. The method of claim 10 wherein the financial documents contain both static legal text and variable data specific to a legal contract.

18. The method of claim 17 wherein the financial documents are mortgage documents.

19. The method of claim 17 wherein the financial documents use extensible markup language.