Method and system for managing conferencing resources in a premises

• US 8,428,234 B2
• Filed: 05/13/2009
• Issued: 04/23/2013
• Est. Priority Date: 05/14/2008
• Status: Active Grant

• Current Assignee: Hewlett-Packard Development Company, L.P. (HP Inc.)
• Original Assignee: Polycom Incorporated (HP Inc.)
• Inventors: Knaz, Eran
• Primary Examiner(s): NGUYEN, QUYNH H
• Application Number:
  US12/465,566
• Publication Number:
  US 20090285130A1
• Time in Patent Office: 1,441 Days
• Field of Search: 379/201.01, 379/211.02, 379/221.14, 455/417
• US Class Current: 379/201.01
• CPC Class Codes: H04M 2203/5009 Adding a party to an existing conference conducting a computer conference, e.g. admission detection H04L12/1822
• CPC Class Codes: H04M 2207/18 wireless networks
• CPC Class Codes: H04M 3/56 Arrangements for connecting several subscribers to a common circuit, i.e. affording conference facilities video conference systems H04N7/15
• CPC Class Codes: H04M 7/0063 where the network is a peer-to-peer network
• CPC Class Codes: H04N 7/147 Communication arrangements, e.g. identifying the communication as a video-communication, intermediate storage of the signals selecting H04Q
• CPC Class Codes: H04N 7/15 Conference systems
• CPC Class Codes: H04W 4/16 Communication-related supplementary services, e.g. call-transfer or call-hold

Abstract

A conferencing system for an enterprise is disclosed. The conferencing system includes a management apparatus for managing conferencing resources in a premises. The management apparatus includes a communications link for communicating with a proximity announcing system, which indicates whether a portable communications device is near a conferencing device within the premises. The management apparatus can transmit a message to a proximate portable communication device indicating that a conferencing device is nearby. The proximity announcing system can include wireless transmitters and receivers associated with the premises and with portable communication devices used within the premises for tracking the location of the portable communication devices throughout the premises.

Claims

1. A conferencing management apparatus for managing conferencing resources in a premises, comprising:

a communications link for communicating with a proximity announcing system; and

a processor programmed to;

receive data from the proximity announcing system indicating that a portable communication device is in a proximity of a conferencing device; and

in response to the data from the proximity announcing system, transmit data causing a user interface of the portable communication device to indicate the proximity of the conferencing device.

2. The apparatus of claim 1, wherein the portable communication device is selected from the group consisting of an IP-phone, a portable computer, a smart phone, and a personal digital assistant.

3. The apparatus of claim 1, wherein the data from the proximity announcing system indicates a room within the premises where the portable communication device is located.

4. The apparatus of claim 3, wherein the processor is programmed to identify a conferencing device in the room.

5. The apparatus of claim 1, wherein the processor is further programmed to determine an availability of the conferencing device.

6. The apparatus of claim 1, wherein the processor is further programmed to detect that the portable communication device is engaged in a communication session and to send a prompt to the portable communication device prompting for a request to transfer the communication session from the portable communication device to the local conferencing device.

7. A proximity announcing system for determining a proximity of a portable communication device to a conferencing device, comprising:

a wireless transmitter associated with either a conferencing device or a portable communication device;

a wireless receiver associated with the other of the conferencing device or the portable communication device;

a processor communicatively coupled to the wireless receiver programmed to;

receive data representative of a signal the wireless receiver receives from the wireless transmitter, wherein the data indicates a room where the wireless transmitter is located, and

from the data determine a proximity of the portable communication device to the conferencing device by determining that either the conferencing device or the portable communication device is associated with the room.

8. The system of claim 7, wherein the transmitter is associated with the conferencing device and the data identifies the conferencing device.

9. The system of claim 7, wherein the data represents a strength of the signal the wireless receiver receives from the wireless transmitter.

10. A conferencing management apparatus for managing conferencing resources in a premises, comprising:

a network interface for connecting to one or more portable communication devices in the premises and to one or more conferencing devices the premises; and

a processor programmed to;

receive data indicating that a portable communication device is engaged in a communication session in a proximity of a conferencing device;

transmit data to the portable communication device causing the portable communication device to announce an option to transfer the communication session to the conferencing device; and

in response to a request to transfer the communication session, sending data to the conferencing device via the network interface causing the conferencing device to initiate a conferencing session with a multimedia endpoint.

11. The apparatus of claim 10, wherein the data indicating that a portable communication device is engaged in a communication session in a proximity of a conferencing device comprises data characteristic of a beacon transmitted by a transmitter associated with at least one of the one or more conferencing devices and received by the portable communication device.

12. The apparatus of claim 11, wherein the data indicating that a portable communication device is engaged in a communication session in a proximity of a conferencing device comprises data characteristic of a strength of the beacon received by the portable communication device and wherein the processor is further programmed to determine the location of the portable communication device by matching the beacon strength with values stored in the database relating beacon strength with location.

13. The apparatus of claim 10, wherein the portable communication device is selected from the group consisting of an IP-phone, a portable computer, a smart phone, and a personal digital assistant.

14. The apparatus of claim 10, further comprising a communications link to a scheduling server.

15. The apparatus of claim 14, wherein the processor is further programmed to query the scheduling server for an availability of the conferencing device before transmitting data to the portable communication device causing the portable communication device to announce an option to transfer the communication session to the conferencing device.

16. The apparatus of claim 10, further comprising a communications link to an employ data base.

17. The apparatus of claim 16, wherein the processor is further programmed to query the employee database to determine contact information for the remote endpoint.

18. The apparatus of claim 10, wherein causing the conferencing device to initiate a conferencing session with a remote endpoint comprises instructing a multipoint control unit to initiate a connection between the multipoint control unit and the remote endpoint.

19. A method of managing communication sessions and conferencing sessions in a premises, comprising:

receiving data at a communications management server indicating that a portable communication device in the premises is engaged in a communication session;

identifying one or more conferencing devices in a proximity of the portable communication device;

transmitting data to the portable communication device causing the portable communication device to announce an option to transfer the communication session to the conferencing device; and

in response to a request to transfer the communication session, sending data to the conferencing device causing the conferencing device to initiate a conferencing session with a multimedia endpoint.

20. The method of claim 19, wherein identifying one or more conferencing devices comprises determining a location of the portable communication device and querying a data base to identify one or more conferencing devices in a proximity to the location of the portable communication device.

21. The method of claim 19, further comprising querying a scheduling server to determine an availability of the conferencing device.

22. The method of claim 19, further comprising identifying a remote portable communication device engaged in a communication session with the portable communication device and querying a data base to identify contact information for a remote endpoint associated with the remote portable communication device.