Automatic document exchange and execution management

• US 8,583,705 B2
• Filed: 07/02/2010
• Issued: 11/12/2013
• Est. Priority Date: 01/18/2006
• Status: Active Grant

• Current Assignee: Adobe Inc.
• Original Assignee: Adobe Systems Incorporated (Adobe Inc.)
• Inventors: Foygel, Dan A., Lemkin, Jason M., Zwelling, Jeffrey M.
• Primary Examiner(s): LE, DEBBIE M
• Application Number:
  US12/829,781
• Publication Number:
  US 20100274863A1
• Time in Patent Office: 1,229 Days
• Field of Search: 707/636, 707/770, 707/804, 713/155, 713/183, 709/206
• US Class Current: 707/804
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: H04N 1/00209 Transmitting or receiving image data, e.g. facsimile data, via a computer, e.g. using e-mail, a computer network, the internet, I-fax
• CPC Class Codes: H04N 1/00212 Attaching image data to computer messages, e.g. to e-mails
• CPC Class Codes: H04N 1/2179 Interfaces allowing access to a plurality of users, e.g. connection to electronic image libraries
• CPC Class Codes: H04N 1/2183 the stored images being distributed among a plurality of different locations, e.g. among a plurality of users
• CPC Class Codes: H04N 1/2187 with image input from a plurality of different locations or from a non-central location, e.g. from one or more users
• CPC Class Codes: H04N 1/2191 for simultaneous, independent access by a plurality of different users
• CPC Class Codes: H04N 1/324 intermediate the transmitter and receiver terminals, e.g. at an exchange
• CPC Class Codes: H04N 1/32411 Handling instructions for routing or relaying

Abstract

The exchange of documents for signature can be performed efficiently using an automatic routing system that associates a document with appropriate identifying metadata. The routing can be facilitated through facsimile in which the metadata is encoded on a return facsimile cover sheet that is routed with the document. Appropriate central exchange servers have appropriate input and out subsystems to perform the document routing. The executed documents can be conveniently archived for efficient document storage and access, such as network access to one or more of the parties.

Claims

1. A method implemented by a computer system for exchanging documents for execution, the method comprising:

receiving, by a workflow engine executed by a processor, routing information for a document via a secured website, the routing information comprising an originator of the document and a routing protocol for the document;

automatically receiving, by the workflow engine, the document from the originator after receiving the routing information;

routing, by the workflow engine, the document automatically based on the routing protocol for execution via at least one electronic signature, wherein routing the document comprises automatically providing access to a copy of the document and sending an electronic mail message to at least one recipient at a respective recipient address; and

automatically tracking, by the workflow engine, the return of the executed document, wherein the executed document is received through the secured website.

2. The method of claim 1 wherein the secured website requires a password for access.

3. The method of claim 1, wherein the at least one recipient comprises a plurality of signatories and wherein the routing information comprises a respective identity of each of the plurality of signatories for the document and information relating to a source of the document for execution.

4. The method of claim 3, wherein the routing information further comprises respective contact information of each of the plurality of signatories.

5. The method of claim 1, wherein automatically receiving the document from the originator comprises transmitting a request for the document to the originator.

6. The method of claim 1, further comprising associating metadata with the document wherein the metadata comprises information identifying the document and the routing information.

7. The method of claim 1 wherein the electronic mail message is sent over the Internet.

8. The method of claim 1, further comprising providing access to the document by the at least one recipient via the secured website and wherein instructions are provided via the secured website for the return of the at least one electronic signature.

9. The method of claim 1, further comprising providing the document as an e-mail attachment to the at least one recipient.

10. The method of claim 1, further comprising receiving the at least one electronic signature from the at least one recipient through the secured website.

11. The method of claim 1, wherein the at least one electronic signature corresponds with an acknowledgement of approval.

12. The method of claim 1, wherein the routing information comprises a prompt to access to the document by the at least one recipient through the secured website and an association of metadata with the document.

13. The method of claim 1, wherein the at least one recipient comprises a plurality of signatories and further comprising:

archiving the executed document after execution of the document by each of the plurality of signatories; and

providing access via to the executed document as archived a network, wherein the access is provided to each of the plurality of signatories.

14. The method of claim 1 wherein the routing of the document comprises forwarding of the document to a plurality of signatories.

15. The method of claim 14, wherein one of the plurality of signatories is the originator.

16. The method of claim 14, wherein the routing information comprises an order of the plurality of signatories.

17. The method of claim 1, wherein the routing protocol identifies a format for routing the document and wherein routing the document automatically for at based on the routing protocol comprises:

determining that the document received from the originator is in an additional format different from the format for routing the document; and

converting the document to the format for routing the document.

18. The method of claim 1, wherein routing the document automatically for the at least one electronic signature further comprises:

determining that the at least one recipient lacks access to at least one feature provided via the secured website to registered accounts for accessing the secured website; and

providing an invitation with the document to register an account with the secured website.

19. A non-transitory computer-readable medium embodying program code executable by a processing device, the non-transitory computer-readable medium comprising:

program code for receiving routing information for a document via a secured website, the routing information comprising an originator of the document and a routing protocol for the document;

program code for automatically receiving the document from the originator after receiving the routing information;

program code for routing the document automatically based on the routing protocol for execution via at least one electronic signature, wherein routing the document comprises automatically providing access to a copy of the document and sending an electronic mail message to at least one recipient at a respective recipient address; and

program code for automatically tracking the return of the executed document, wherein the executed document is received through the secured website.

20. A system comprising:

a processor configured to execute instructions stored in a non-transitory computer-readable medium;

wherein the instructions comprise a workflow engine configured to perform operations comprising;

receiving routing information for a document via a secured website, the routing information comprising an originator of the document and a routing protocol for the document;

automatically receiving the document from the originator after receiving the routing information;

routing the document automatically based on the routing protocol for execution via at least one electronic signature, wherein routing the document comprises automatically providing access to a copy of the document and sending an electronic mail message to at least one recipient at a respective recipient address; and

automatically tracking the return of the executed document, wherein the executed document is received through the secured website.