Automatic and semi-automatic tagging features of work items in a shared workspace for metadata tracking in a cloud-based content management system with selective or optional user contribution

• US 8,990,151 B2
• Filed: 08/15/2013
• Issued: 03/24/2015
• Est. Priority Date: 10/14/2011
• Status: Active Grant

• Current Assignee: Box Incorporated
• Original Assignee: Box Incorporated
• Inventors: Savage, Brandon
• Primary Examiner(s): MOSER, BRUCE M
• Application Number:
  US13/968,357
• Publication Number:
  US 20130332409A1
• Time in Patent Office: 586 Days
• US Class Current: 707/608
• CPC Class Codes: G06F 16/14 Details of searching files based on file metadata
• CPC Class Codes: G06F 16/22 Indexing; Data structures therefor; Storage structures
• CPC Class Codes: G06F 16/285 Clustering or classification
• CPC Class Codes: G06F 16/40 of multimedia data, e.g. slideshows comprising image and additional audio data retrieval of still image data G06F16/50; retrieval of audio data G06F16/60; retrieval of video data G06F16/70
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: G06F 16/94 Hypermedia Hyperlinking G06F40/134
• CPC Class Codes: G06F 16/958 Organisation or management of web site content, e.g. publishing, maintaining pages or automatic linking

Abstract

Systems and methods for supporting metadata for work items stored in a web-based content management system with collaboration environment are disclosed. Users uploading work items to a folder are not required to provide metadata for the work items. Collaborators of the folder can provide metadata to work items within the folder.

Claims

1. A method of implementing metadata in a storage system, the method comprising:

creating, by one or more processors of the storage system, a plurality of global metadata attributes to be used in one or more accounts on the storage system responsive to input from an administrator of the one or more accounts;

creating, responsive to input from a creator user, a workspace within one of the one or more accounts in the storage system,

wherein creating the workspace includes selecting workspace metadata attributes for the workspace from the plurality of global metadata attributes,

wherein creating the workspace includes setting default values for one or more of the selected workspace metadata attributes,

wherein the selected workspace metadata attributes for the workspace are stored in a memory of the storage system and automatically applied to every work item uploaded to the workspace; and

receiving, from a collaborator of the workspace, a work item that is uploaded to the workspace without requiring the collaborator to enter metadata for the selected workspace metadata attributes for the workspace that are automatically applied to the work item.

2. The method of claim 1, further comprising:

requesting a particular collaborators of the workspace to enter metadata for the work item when the particular collaborators accesses the workspace,

wherein the particular collaborators of the workspace is not requested to provide metadata for the work item prior to accessing the workspace.

3. The method of claim 1, further comprising:

tagging, responsive to input from a particular collaborator of the workspace, the work item with metadata for one or more of the global metadata attributes when the one or more of the global metadata attributes are not the selected workspace metadata attributes for the workspace.

4. The method of claim 1, wherein the administrator defines one or more attribute sets, and wherein each attribute set comprises multiple attributes of the plurality of the global metadata attributes, and further wherein creating the workspace includes selecting one or more of the attribute sets to be applied to every work item uploaded to the workspace.

5. The method of claim 1, further comprising:

creating a folder within the workspace;

presenting the metadata to collaborators of the workspace,

wherein the collaborators view or edit the metadata for any one of the

work items in the folder of the workspace.

6. The method of claim 1, further comprising:

performing a search for work items in one of the one or more accounts on the storage system based on metadata associated with the work items in the one or more accounts.

7. The method of claim 1, wherein the collaborators view or edit the metadata for any one of the work items in the workspace.

8. The method of claim 1, further comprising:

recommending metadata terms for the work item to the user.

9. A method of implementing metadata in a storage system, the method comprising:

creating, by one or more processors of the storage system, a plurality of global metadata attributes to be used in one or more accounts of the storage system responsive to input from an administrator of the one or more accounts;

creating, responsive to input from a creator user, a workspace within one of the one or more accounts in the storage system,

wherein creating the workspace includes selecting workspace metadata attributes for the workspace from the plurality of global metadata attributes,

wherein the selected workspace metadata attributes for the workspace are stored in a memory of the storage system and automatically applied to every work item uploaded to the workspace; and

receiving, from a collaborator of the workspace, a work item that is uploaded to the workspace without requiring the collaborator to enter metadata for the selected workspace metadata attributes for the workspace that are automatically applied to the work item;

synchronizing work items in the workspace between the storage system and a second storage system; and

mapping the metadata for the work items stored in the storage system and the second storage system.

10. A method of implementing metadata in a storage system, the method comprising:

creating, by one or more processors of the storage system, a plurality of global metadata attributes to be used in one or more accounts on the storage system responsive to input from an administrator of the one or more accounts;

creating, responsive to input from, a creator user, a workspace within one of the one or more accounts in the storage system,

wherein creating the workspace includes selecting workspace metadata attributes for the workspace from the plurality of global metadata attributes,

wherein the selected workspace metadata attributes for the workspace are automatically applied to every work item uploaded to the workspace; and

receiving, from a first collaborator of the workspace, a work item that is uploaded to the workspace without requiring the collaborator to enter metadata for the selected workspace metadata attributes for the workspace that are automatically applied to the work item;

tagging, responsive to input from a second collaborator of the workspace, the work item with metadata for one or more of the global metadata attributes when the one or more of the global metadata attributes are not the selected workspace metadata attributes for the workspace.

11. A system, comprising:

one or more processors;

a memory system having instructions stored thereon which, when executed by the one or more processors, cause the system to;

create a plurality of global metadata attributes to be used in one or more accounts on the storage system responsive to input from an administrator of the one or more accounts;

create a workspace within one of the one or more accounts in the storage system responsive to input from a creator user,

wherein creating the workspace includes selecting workspace metadata attributes for the workspace from the plurality of global metadata attributes,

wherein creating the workspace includes setting default values for one or more of the selected workspace metadata attributes,

wherein the selected workspace metadata attributes for the workspace are automatically applied to every work item uploaded to the workspace; and

receive a work item that is uploaded to the workspace by a collaborator of the workspace without requiring the collaborator to enter metadata for the selected workspace metadata attributes for the workspace that are automatically applied to the work item.

12. The system of claim 11, wherein the instructions, when executed by the one or more processors, further cause the system to:

request that a particular collaborator of the workspace enter metadata for the work item when the particular collaborator accesses the workspace,

wherein the particular collaborator of the workspace is not requested to provide metadata for the work item prior to accessing the workspace.

13. The system of claim 11, wherein the instructions, when executed by the one or more processors, further cause the system to:

responsive to input from a particular collaborator of the workspace, tag the work item with metadata for one or more of the global metadata attributes when the one or more of the global metadata attributes are not the selected workspace metadata attributes for the workspace.

14. The system of claim 11, wherein to create the plurality of global metadata attributes, the administrator defines one or more attribute sets, wherein each attribute set comprises multiple attributes of the plurality of the global metadata attributes, and further wherein creating the workspace includes selecting one or more of the attribute sets to be applied to every work item uploaded to the workspace.

15. The system of claim 11, wherein the instructions, when executed by the one or more processors, further cause the system to:

create a folder in the workspace.

16. The system of claim 15, wherein the instructions, when executed by the one or more processors, further cause the system to:

present the metadata to collaborators of the workspace,

wherein the collaborators view or edit the metadata for any one of the work items in the folder of the workspace.

17. The system of claim 11, wherein the instructions, when executed by the one or more processors, further cause the system to:

perform a search for work items in one of the one or more accounts on the storage system based on metadata associated with the work items in the one or more accounts.

18. The system of claim 11, wherein the collaborators view or edit the metadata for any one of the work items in the workspace.

19. The system of claim 11, wherein the instructions, when executed by the one or more processors, further cause the system to:

recommend metadata terms for the work item to the user.

20. A non-transitory computer-readable storage medium having instructions stored thereon which, when executed by one or more processors of a system, cause the system to:

create a plurality of global metadata attributes to be used in one or more accounts on a storage system responsive to input from an administrator of the one or more accounts;

create a workspace within one of the one or more accounts in the storage system responsive to input from a creator user,

wherein creating the workspace includes selecting workspace metadata attributes for the workspace from the plurality of global metadata attributes,

wherein the selected workspace metadata attributes for the workspace are automatically applied to every work item uploaded to the workspace; and

receive, from a first collaborator of the workspace, a work item that is uploaded to the workspace without requiring the first collaborator to enter metadata for the selected workspace metadata attributes for the workspace that are automatically applied to the work item;

tagging, responsive to input from a second collaborator of the workspace, the work item with metadata for one or more of the global metadata attributes when the one or more of the global metadata attributes are not the selected workspace metadata attributes for the workspace.