Tracking and notification of fulfillment events

• US 9,531,545 B2
• Filed: 11/24/2014
• Issued: 12/27/2016
• Est. Priority Date: 11/24/2014
• Status: Active Grant

• Current Assignee: Adobe Inc.
• Original Assignee: Adobe Systems Incorporated (Adobe Inc.)
• Inventors: Follis, Benjamin D.
• Primary Examiner(s): Zand, Kambiz
• Assistant Examiner(s): Zoubair, Noura
• Application Number:
  US14/551,560
• Publication Number:
  US 20160149707A1
• Time in Patent Office: 764 Days
• US Class Current: 1/1
• CPC Class Codes: G06F 21/645 using a third party
• CPC Class Codes: G06Q 10/00 Administration; Management
• CPC Class Codes: H04L 63/083 using passwords cryptographic mechanisms or cryptographic arrangements for entity authentication using a predetermined code H04L9/3226
• CPC Class Codes: H04L 63/126 the source of the received data
• CPC Class Codes: H04L 9/3247 involving digital signatures

Abstract

An electronic signature system is used to procure one or more electronic signatures on a document. The electronic signature system not only facilitates communication between the document originator and the document recipient, but it also tracks the document status through states such as sent, viewed, executed, and fulfilled. For example, at some point the electronic signature system may receive an incoming notification that an obligation set forth in the signed document has been fulfilled. This incoming fulfillment notification is recorded and the document status is updated accordingly. The electronic signature system can also be configured to generate outgoing fulfillment notifications to announce that an obligation associated with the signed document has been fulfilled. The various notifications and fulfillment events disclosed herein can be tracked so as to allow users to generate status reports that reveal the fulfillment status of a collection of documents administered by the electronic signature.

Claims

1. A document processing system that comprises:

a document repository configured to store an electronically signed document that is identified by a unique document identifier, that is signed by at least one of a document recipient and a document originator, and that is associated with document metadata indicating a fulfillment status of the electronically signed document;

an interactivity module configured to automatically generate an incoming fulfillment notification in response to an incoming communication reporting a detected fulfillment of an obligation of at least one of the document recipient and the document originator, wherein

the obligation is set forth in the electronically signed document,

the generated incoming fulfillment notification is stored in an audit data repository,

the incoming fulfillment notification is generated after the document is electronically signed by at least one of the document recipient and the document originator, and

the incoming communication is identified as reporting the detected fulfillment based on receipt of at least one of (a) an email received at a particular email address, and (b) a text message received at a particular phone number;

a document status data structure that correlates the fulfillment status of the electronically signed document with the unique document identifier;

a document status module configured to modify the fulfillment status based on the incoming fulfillment notification; and

a notification module configured to automatically generate an outgoing fulfillment notification in response to modification of the fulfillment status and transmit the outgoing fulfillment notification to at least one of the document recipient and the document originator, wherein the outgoing fulfillment notification comprises a hyperlink that provides access to a secure viewing environment only upon verification of a submitted authentication credential.

2. The document processing system of claim 1, wherein the incoming communication identifies an originator of the incoming communication.

3. The document processing system of claim 1, wherein the interactivity module is further configured to solicit electronic signatures from at least one of the document recipient and the document originator.

4. The document processing system of claim 1, wherein:

the incoming communication indicates that the obligation was fulfilled after all required signatories electronically signed the document; and

the required signatories are selected from a group consisting of the document recipient and the document originator.

5. The document processing system of claim 1, wherein the audit data repository is further configured to store the outgoing fulfillment notification.

6. The document processing system of claim 1, wherein the document status module is configured to modify the fulfillment status in the document metadata and in the document status data structure.

7. A method for tracking fulfillment events, the method comprising:

storing, in a document repository, an electronically signed document that is identified by a unique document identifier, and that is associated with document metadata indicating a fulfillment status of the electronically signed document;

automatically generating an incoming fulfillment notification in response to an incoming communication reporting a detected fulfillment of an obligation of a first party, wherein

the obligation is set forth in the electronically signed document,

the generated incoming fulfillment notification is stored in an audit data repository, and

the incoming communication is identified as reporting the detected fulfillment based on receipt of at least one of (a) an email received at a particular email address, and (b) a text message received at a particular phone number;

correlating, in a document status data structure, the fulfillment status of the electronically signed document with the unique document identifier;

modifying the fulfillment status based on the incoming fulfillment notification;

automatically generating an outgoing fulfillment notification in response to modification of the fulfillment status, wherein the outgoing fulfillment notification comprises a hyperlink that provides access to a secure viewing environment only upon verification of a submitted authentication credential; and

transmitting the outgoing fulfillment notification to a second party;

wherein at least one of the first and second parties have signed the electronically signed document before the incoming fulfillment notification is generated.

8. The method of claim 7, wherein the electronically signed document is signed by at least one of a document originator and a document recipient.

9. The method of claim 7, further comprising transmitting the outgoing fulfillment notification to a third party which has not signed the electronically signed document.

10. The method of claim 7, further comprising storing the outgoing fulfillment notification in the audit data repository, wherein each of the fulfillment notifications stored in the audit data repository includes metadata comprising a timestamp.

11. The method of claim 7, further comprising storing the outgoing fulfillment notification in the audit data repository, wherein the stored outgoing fulfillment notification includes metadata comprising a notification recipient identifier.

12. The method of claim 7, further comprising receiving a second incoming communication reporting a detected fulfillment of an obligation of the second party, wherein the fulfillment status is not modified until incoming communications are received from both the first and second parties.

13. The method of claim 7, wherein the incoming communication is received by an electronic signature system.

14. The method of claim 7, further comprising soliciting an electronic signature from at least one of a document originator and a document recipient before the obligation associated with the detected fulfillment is fulfilled.

15. The method of claim 7, wherein the outgoing fulfillment notification includes a textual narrative received from a signatory of the electronically signed document.

16. The method of claim 7, wherein the outgoing fulfillment notification is generated based on a predefined template that is populated using information extracted from the incoming fulfillment notification.

17. A computer program product encoded with instructions that, when executed by one or more processors, causes a document workflow process to be carried out, the process comprising:

storing, in a document repository, an electronically signed document that is identified by a unique document identifier, and that is associated with document metadata indicating a fulfillment status of the electronically signed document;

automatically generating an incoming fulfillment notification in response to an incoming communication reporting a detected fulfillment of an obligation of a first party, wherein

the obligation is set forth in the electronically signed document,

the generated incoming fulfillment notification is stored in an audit data repository, and

the incoming communication is identified as reporting the detected fulfillment based on receipt of at least one of (a) an email received at a particular email address, and (b) a text message received at a particular phone number;

correlating, in a document status data structure, the fulfillment status of the electronically signed document with the unique document identifier;

modifying the fulfillment status based on the incoming fulfillment notification;

automatically generating an outgoing fulfillment notification in response to modification of the fulfillment status, wherein the outgoing fulfillment notification comprises a hyperlink that provides access to a secure viewing environment only upon verification of a submitted authentication credential; and

transmitting the outgoing fulfillment notification to a second party;

wherein at least one of the first and second parties have signed the electronically signed document before the incoming fulfillment notification is generated.

18. The computer program product of claim 17, wherein the document workflow process further comprises:

receiving, from a signatory to the electronically signed document, an inquiry regarding a collection of documents stored in the document repository, wherein the inquiry specifies a queried fulfillment status; and

generating, based on information extracted from the document status data structure, a filtered listing of documents stored in the document repository that correspond to the queried fulfillment status.

19. The computer program product of claim 17, wherein the document workflow process further comprises, in response to receiving the incoming communication, sending a request for fulfillment acknowledgement to the second party, wherein the request includes information extracted from the incoming communication.