Information management systems with time zone information, including event scheduling processes

• US 9,542,670 B2
• Filed: 12/15/2014
• Issued: 01/10/2017
• Est. Priority Date: 12/10/2004
• Status: Active Grant

• Current Assignee: Microsoft Technology Licensing LLC (Microsoft Corporation)
• Original Assignee: Microsoft Technology Licensing LLC (Microsoft Corporation)
• Inventors: Fitzpatrick, Colin, Eldridge, Jeff, Abbar, Mohamed Anas
• Primary Examiner(s): JEAN GILLES, JUDE
• Application Number:
  US14/571,112
• Publication Number:
  US 20150199654A1
• Time in Patent Office: 757 Days
• Field of Search: 709/206, 709/200, 709/224, 709/223, 709/246
• US Class Current: 1/1
• CPC Class Codes: G06Q 10/0631 Resource planning, allocation, distributing or scheduling for enterprises or organisations
• CPC Class Codes: G06Q 10/109 Time management, e.g. calendars, reminders, meetings or time accounting
• CPC Class Codes: G06Q 10/1095 Meeting or appointment

Abstract

Information management systems with time zone information, including event scheduling processes are disclosed. One aspect of the invention is directed toward a computer-implemented scheduling method that can include identifying a difference between a participant time zone and a user time zone, reviewing availability information for the participant and/or one or more selected time preference periods for the participant, and selecting a time range for an event. The method can further include reviewing one or more selected time preference periods for the user. Another aspect of the invention is directed toward a computer-implemented method for associating time zone information with a contact in an information management program application that includes selecting a contact, analyzing contact information associated with the contact, and determining a time zone for the contact based on the analysis of the contact information.

Claims

1. A computer-implemented scheduling method, comprising:

identifying a time difference between a participant time zone and a user time zone, wherein the participant time zone is associated with a participant and the user time zone is associated with a user scheduling an event;

displaying availability information for the participant;

selecting a time range for the event;

graphically displaying, in relationship to the user time zone, the selected time range for the event relative to the availability information for the participant and a selected time preference period and a time period to be avoided for the participant in relationship to the user time zone; and

determining whether the selected time range is during a selected time preference period and whether the selected time range is during a time period to be avoided for the participant in relationship to the participant time zone.

2. The method of claim 1, further comprising:

displaying availability information for a plurality of users, where each user is enabled to have their own user time zone; and

indicating that the selected time range is during a selected time preference period for the plurality of users in relationship to their user time zones and indicating when the selected time range is during a time period to be avoided.

3. The method of claim 1, further comprising coordinating the time range for the event with at least one of a user schedule and a participant schedule, where the coordinating comprises at least one of selecting a first available time slot for all users and participants, selected based on received user input, or selected based on a received input from a second user with a coordination permission indication from the user.

4. A computer-implemented scheduling method, comprising:

receiving a manual selection of a participant time zone if none is already specified;

identifying a difference between a participant time zone and a user time zone, wherein the participant time zone is associated with a participant and the user time zone is associated with a user scheduling an event;

displaying at least one of availability information for the participant, a time period to be avoided, and a selected time preference period for the participant; and

selecting a time range for the event.

5. The method of claim 4 wherein identifying the difference between the participant time zone and the user time zone includes graphically displaying a time difference between the participant time zone and the user time zone to the user through use of a graphical calendar.

6. The method of claim 4, further comprising coordinating the time range for the event with at least one of a user schedule and a participant schedule, where the user and the participant can add additional users and participants for the event.

7. The method of claim 4, further comprising coordinating the time range for the event with at least one of a user schedule and a participant schedule, wherein:

coordinating the time range for the event with the user schedule includes annotating the event on the user schedule for the selected time range, wherein annotating the event includes providing a text notification that an event conflicts or does not conflict with a selected time preference for a user or participant; and

coordinating the time range for the event with the participant schedule includes at least one of annotating the event on the participant schedule for the selected time range, sending a request that the participant agree to participate in the event during the selected time range, and gaining agreement that the participant will participate in the event during the selected time range.

8. The method of claim 4 wherein displaying at least one of the availability information for the participant and the selected time preference period for the participant includes at least one of graphically displaying the availability information for the participant relative to the participant time zone and graphically displaying the selected time preference period for the participant relative to the participant time zone.

9. The method of claim 4, further comprising:

storing the user time zone;

storing the participant time zone; and

storing at least one of the availability information for the participant, the selected time preference period for the participant, availability information for the user, and a selected time preference period for the user.

10. The method of claim 4 wherein the participant includes a first participant and the participant time zone includes a first participant time zone, and wherein the method further comprises:

identifying a difference between an additional participant time zone and at least one of the first participant time zone and the user time zone, wherein each additional participant time zone is associated with an additional participant;

displaying at least one of availability information for each of the additional participants and a selected time preference period for each of the additional participants; and

selecting a time range for the event, wherein the selected time range is a time range where each participant and user has indicated a selected time preference period or has not indicated a lack of availability.

11. The method of claim 4 further comprising displaying at least one of availability information for the user and a selected time preference period for the use, and wherein the selecting a time range of the event includes selecting a time range inside the times indicated by the user availability information.

12. The method of claim 4, further comprising selecting a participant identification associated with the participant from a list of contacts, wherein the selecting of a participant identification includes receiving a manual entry of participant identification if the participant identification is not already in the list of contacts.

13. The method of claim 4, further comprising collecting the participant time zone.

14. The method of claim 4, further comprising:

collecting the participant time zone, wherein collecting the participant time zone includes at least one of receiving a manually entered a time zone, receiving a manually selected time zone from a list of time zones, retrieving a stored time zone associated with the participant, accepting a time zone associated with a phone number of the participant, accepting a time zone associated with an address of the participant, and accepting a time zone associated with an affiliation of the participant; and

wherein

the displaying availability information for the participant comprises reviewing a selected time preference period for the participant, wherein the selected time preference period for the participant corresponds to a time period identified by the participant.

15. The method of claim 4 further comprising:

selecting at least one of a time preference period for the participant in relationship to the participant time zone and a time preference period for the user in relationship to the user time zone; and

wherein identifying the time difference is performed by the processor executing instructions stored in the memory.

16. The method of claim 4 wherein displaying the selected time preference period includes indicating the selected time preference period for the participant in relationship to the participant time zone.

17. The method of claim 4, further comprising indicating a selected time preference period for the user in relationship to the user time zone.

18. The method of claim 4 wherein displaying the selected time preference period includes indicating that the selected time range is during the selected time preference period for the participant in relationship to the participant time zone or is not during the selected time preference period for the participant in relationship to the participant time zone.

19. The method of claim 4, further comprising indicating that the selected time range is during a selected time preference period for the user in relationship to the user time zone or is not during the selected time preference period for the user in relationship to the user time zone.

20. The method of claim 4 further comprising suggesting a time range based on at least one of the availability information for the participant, availability information for the user, the participant time zone, the user time zone, a selected time preference period for the participant, and a selected time preference period for the user.

21. A computer-implemented method for associating time zone information with a contact in an information management program application, comprising:

selecting a contact;

analyzing contact information associated with the contact;

determining a time zone for the contact based on the analysis of the contact information and determining whether the contact information is associated with a time range to be avoided; and

receiving a manual setting of a participant time zone if none can be determined from the analysis of the contact information.

22. The method of claim 21, further comprising storing the time zone for the contact.

23. The method of claim 21 wherein analyzing contact information includes analyzing at least one of a phone number, an address, and an affiliation.

24. The method of claim 21 wherein determining a time zone for the contact includes determining a first time zone for the contact, and wherein the method further comprises:

determining an alternate time zone for the contact based on the analysis of the contact information; and

storing the alternate time zone for the contact.

25. The method of claim 21, wherein determining a time zone for the contact includes:

suggesting multiple time zones based on the analysis of the contact information; and

selecting one of the multiple suggested time zones or receiving a manually entered non-suggested time zone based on the analysis of the contact information.

26. A system for scheduling, comprising:

a processor identifying a difference between a participant time zone and a plurality of user time zones received at a memory resource accessible by the processor, wherein the participant time zone is associated with a participant and the plurality of user time zones are associated with a plurality of users scheduling an event;

a display device displaying at least one of availability information for the participant, a selected time preference period for the participant, and a time period to be avoided; and

the processor determining a time range for the event.

27. The system of claim 26, the display device graphically displaying a time difference between the participant time zone and the plurality of user time zones to the users.

28. The system of claim 26, the processor coordinating the time range for the event with at least one of the plurality of users schedules and a participant schedule.

29. The system of claim 26, the display device displaying at least one of:

the availability information for the participant;

the selected time preference period for the participant;

the availability information for the participant relative to the participant time zone;

or

the selected time preference period for the participant relative to the participant time zone.

30. The system of claim 29, wherein:

the processor determines whether the selected time range is during a selected time preference period and whether a selected time range is during a time period to be avoided for the participant relative to the participant time zone; and

the memory resource stores at least one of;

the plurality of users time zones;

the participant time zone;

the availability information for the participant;

the selected time preference period for the participant;

availability information for the plurality of users, or

the selected time preference period for the plurality of the users.

31. The system of claim 26, wherein:

the processor determines a difference between an additional participant time zones; and

the display device displays at least one of availability information for each of the additional participants and a selected time preference period for each of the additional participants.

32. The system of claim 26, the display device displaying at least one of availability information for the plurality of users or the selected time preference period for the plurality of users.

33. The system of claim 26, the processor selecting a participant identification associated with the participant from a list of contacts.

34. The system of claim 26, the processor collecting the participant time zone.

35. The system of claim 26, the processor selecting at least one of a time preference period for the participant relative to the participant time zone or a time preference period for the plurality of users relative to the user time zones through use of a graphical calendar.

36. The system of claim 26, the processor suggesting a time range based on at least one of the availability information for the participant, availability information for the plurality of users, the participant time zone, the user time zones, the selected time preference period for the participant, or the selected time preference period for the plurality of users.

37. A system for performing scheduling, comprising:

a processor configured to;

select a contact from a memory resource;

analyze contact information associated with the contact;

determine a time zone for the contact based on the analysis of the contact information;

determine whether the contact information is associated with a time range to be avoided; and

set a participant time zone in the memory resource if none is already specified.

38. The system of claim 37, the processor configured to store the time zone for the contact in the memory resource.

39. The system of claim 37, the processor configured to:

determine a first time zone for the contact;

determine an alternate time zone for the contact based on the analysis of the contact information; and

store the alternate time zone for the contact in the memory resource.