Method and system for improving workforce performance in a contact center

• US 20060256953A1
• Filed: 05/12/2005
• Published: 11/16/2006
• Est. Priority Date: 05/12/2005
• Status: Abandoned Application

• Current Assignee: Knowlagent Incorporated
• Original Assignee: Knowlagent Incorporated
• Inventors: Pulaski, Kirt William, McConnell, Matthew G. A.
• Application Number:
  US11/127,411
• Publication Number:
  US 20060256953A1
• Time in Patent Office: Days
• US Class Current: 379/265.60
• CPC Class Codes: H04M 2201/42 Graphical user interfaces
• CPC Class Codes: H04M 3/5175 Call or contact centers supervision arrangements
• CPC Class Codes: H04M 3/5183 Call or contact centers with computer-telephony arrangements

Abstract

An agent in a contact center, such as a call center, can use a computer terminal while servicing a contact, such as an inbound caller. A software program can receive data about a step or action that the agent has taken in connection with servicing the contact. The software program can process the received data and can determine whether the action indicates that the agent or another member of the contact center'"'"'s workforce would benefit from receiving training or coaching. If the software program determines that the workforce member would benefit from training, the software program can assign training, initiate a training session, or send training content to that workforce member.

Claims

1. A method of delivering content to an agent of a contact center in response to monitoring agent events, comprising the steps of:

receiving a notification of an occurrence of one of the agent events;

processing the notification to identify an action that the agent has taken in connection with use of a software program at the contact center to service a contact;

determining if the action is indicative of a need for training of the agent; and

initiating a training session for presentation of the content to the agent if the action is determined to be indicative of the need for training.

2. The method of claim 1, wherein the one of the agent events comprises an interaction between the agent and a user interface associated with the software program.

3. The method of claim 1, wherein the one of the agent events comprises audible communication.

4. The method of claim 1, wherein the determining step comprises determining if the action complies with a guideline for servicing the contact.

5. The method of claim 1, wherein:

the receiving step further comprises receiving a second notification of a second occurrence of the one of the agent events;

the processing step further comprises processing the second notification to identify a second action that the agent has taken in connection with use of the software program; and

the determining step comprises determining if the action and the second action are indicative of the need for training of the agent based on whether the action and the second action occurred during a timeframe.

6. The method of claim 1, further comprising the step of determining whether the agent has completed servicing the contact, wherein the initiating step further comprises initiating the training session in response to a determination that the agent has completed servicing the contact.

7. The method of claim 1, further comprising the step of identifying a time period that the training session is predicted to have a heightened influence on the agent, wherein the initiating step comprises initiating the training session during the identified time period.

8. The method of claim 1, further comprising the steps of:

determining if the action is indicative of a need for training of a supervisor of the agent; and

initiating a second training session for the supervisor if the action is indicative of the need for training of the supervisor.

9. The method of claim 1, further comprising the step of sending a message to a supervisor of the agent notifying the supervisor of the action that the agent has taken.

10. The method of claim 9, further comprising the step of sending a copy of the message to the agent.

11. The method of claim 1, further comprising the step of presenting the content to the agent after the agent has serviced the contact and before the agent services another contact.

12. The method of claim 1, wherein initiating the training session comprises initiating the training session before the agent begins servicing another contact.

13. A method for providing training content to an agent of a contact center, comprising:

receiving a communication describing an entry made by the agent into a software program that supports processing a contact;

associating the entry with a step taken by the agent in connection with processing the contact;

determining if the step taken by the agent indicates a training need; and

if the step taken by the agent is determined to indicate the training need, assigning the training content to the agent.

14. The method of claim 13, wherein the entry comprises a word spoken by the agent.

15. The method of claim 13, wherein determining if the step taken by the agent indicates a training need comprises determining if the agent has taken the step at least two times during an interval of time.

16. The method of claim 13, wherein determining if the step taken by the agent indicates a training need comprises determining if the agent has repeated the step.

17. The method of claim 13, wherein sending the training content to the agent comprises initiating a training session after the agent has processed the contact and before the agent has processed another contact.

18. The method of claim 13, wherein the sending step comprises sending the training content to the agent before the agent begins processing another contact.

19. The method of claim 13, further comprising the steps of:

determining whether the step taken by the agent indicates that a workforce member of the contact center other than the agent needs training; and

training the member if the step taken by the agent indicates that the member needs training.

20. The method of claim 19, wherein the member is a supervisor of the agent.

21. A computer-implemented method for enhancing workforce performance of a contact center, comprising the steps of:

receiving data about an action that an agent of the contact center has taken in connection with servicing a contact;

processing the received data to determine if the action meets a criterion; and

if the action is determined to meet the criterion, initiating a training session after the agent has serviced the contact and before the agent services another contact.

22. The computer-implemented method of claim 21, further comprising the step of completing the initiated training session before the agent services the another contact.

23. The computer-implemented method of claim 21, wherein initiating the training session comprises sending training content to the agent after the agent has completed servicing the contact and before the agent begins servicing the another contact.

24. The computer-implemented method of claim 23, further comprising the step of initiating a second training session with a manager of the agent if the action meets a second criterion.

25. The computer-implemented method of claim 21, further comprising the step of sending training content to an employee of the contact center other than the agent if the action is determined to meet the criterion.

26. A method of delivering content to a supervisor of an agent in a contact center in response to monitoring agent events, comprising the steps of:

receiving a notification of an occurrence of one of the agent events;

processing the notification to identify an action that the agent has taken in connection with servicing a contact;

determining if the action is indicative of a need for training of the supervisor; and

initiating a training session for presentation of the content to the supervisor if the action is determined to be indicative of the need for training.

27. The method of claim 26, further comprising the steps of:

determining if the action indicates that the agent would benefit from training; and

if the action indicates that the agent would benefit from training, training the agent after the agent services the contact and before the agent services a second contact.

28. The method of claim 26, wherein presentation of the content to the supervisor comprises preparing the supervisor for interacting with the agent.

29. A method for enhancing workforce performance in a contact center, comprising the steps of:

identifying a first agent of the contact center who exhibits higher performance than a second agent;

in response to monitoring interactions between the first agent and a software program, receiving notifications of occurrences of agent events;

processing the received notifications to identify a step that the first agent has taken in connection with servicing a contact; and

teaching the step to the second agent.

30. The method of claim 29, wherein identifying the step comprises identifying a pattern of steps that the first agent has taken in connection with servicing the contact.

31. The method of claim 29, wherein the processing step comprises processing the received notification to identify a methodology, comprising the step, that the first agent has taken in connection with servicing the contact.

32. The method of claim 31, wherein teaching the step to the second agent comprises teaching the methodology to the second agent.

33. The method of claim 32, wherein teaching the methodology to the second agent comprises sending content to the second agent over a network.

34. The method of claim 29, wherein the step of processing the received notification further comprises correlating the step to the higher performance exhibited by the first agent.

35. The method of claim 29, further comprising the step of monitoring performance of the first agent and the second agent.

36. A method for improving performance at a contact center, comprising the steps of:

monitoring agent performances in the contact center;

processing the monitored agent performances to identify first agents with performance above a threshold and second agents with performance below the threshold;

in response to monitoring communications between each of the first agents and a software program, receiving notifications of event occurrences for the first agents;

processing the notifications to identify a common action taken by each of the first agents in connection with processing a respective contact; and

sending content, operative to teach the common action, to the second agents.

37. The method of claim 36, wherein the receiving step comprises in response to monitoring the communications between each of the first agents and a respective copy of the software program, receiving the notifications of the event occurrences for the first agents.

38. The method of claim 36, wherein identifying the common action comprises identifying a pattern of steps taken by each of the first agents and wherein the content is further operative to train the second agents on the identified pattern of steps.

39. The method of claim 36, wherein processing the monitored performances comprises statistically analyzing the monitored performances.

40. The method of claim 36, wherein the software program is operative to display contact information in support of processing the respective contact.

41. The method of claim 36, wherein the receiving step comprises in response to monitoring communications between a respective copy of the software program and each of the first agents and the second agents, receiving notifications of event occurrences for the first agents and the second agents.

42. The method of claim 41, wherein processing the notifications to identify the common action comprises processing the notifications to identify a pattern of the event occurrences, distinguishable between the first agents and the second agents.

43. The method of claim 36, wherein the step of processing the notifications further comprises determining that each of the first agents took the common action a plurality of times.

44. A computer-implemented method for notifying a manager about an action that an agent of a contact center has taken in connection with servicing a contact, comprising the steps of:

receiving data about the action while the agent services the contact;

processing the received data to determine if the action meets a criterion; and

if the action is determined to meet the criterion, sending a notification of the action to the manager before the agent services another contact.

45. The computer-implemented method of claim 44, wherein sending the notification comprises sending the notification to the manager while the agent services the contact.

46. The computer-implemented method of claim 45, further comprising the step of sending a message, about the action, to the agent after the agent finishes servicing the contact and before the agent services the another contact.

47. The computer-implemented method of claim 44, further comprising the step of sending the notification to the agent.

48. The computer-implemented method of claim 44, wherein sending the notification comprises transmitting an e-mail over a wireless medium.

49. A method of delivering information to a supervisor of a contact center in response to monitoring agent events, comprising the steps of:

receiving a notification of an occurrence of one of the agent events;

processing the notification to identify an action that an agent has taken in connection with use of a software program at the contact center to service a contact;

determining if the action meets a criterion; and

sending a message about the action to the supervisor if the action is determined to meet the criterion.

50. The method of claim 49, wherein the receiving step and the sending step occur during an episode of the agent servicing the contact.

51. The method of claim 49, wherein the receiving step occurs before the agent finishes servicing the contact and the sending step occurs before the agent begins servicing another contact.

52. The method of claim 49, further comprising the step of informing the agent about the message after the agent completes a first service episode and before the agent starts a second service episode.

53. The method of claim 49, wherein the sending step comprises sending an e-mail to the supervisor.

54. The method of claim 49, wherein the sending step comprises transmitting the message to a handheld device via wireless transmission.

55. The method of claim 49 wherein the message comprises a notification that the agent has deviated from a defined procedure.

56. A computer-implemented method for observing activities in a contact center, comprising the steps of:

receiving communications about entries that an agent of the contact center has made into a user interface of a computer system;

processing the received communications to identify steps that the agent has taken in connection with handling a plurality of contacts; and

processing the identified steps to identify a procedure that the agent has used to handle at least two contacts in the plurality of contacts.

57. The computer-implemented method of claim 56, further comprising the steps of:

identifying a result that the agent has achieved; and

correlating the result to the identified procedure.

58. The computer-implemented method of claim 57, wherein the correlating step comprises determining that the result occurred in response to the identified procedure.

59. The method of claim 57, wherein the correlating step comprises statistically analyzing the identified steps.

60. The method of claim 57, wherein correlating the result to the identified procedure comprises conducting a statistical analysis.

61. The method of claim 56, further comprising the step of initiating a training session with a workforce member of the contact center other than the agent based on whether the identified procedure meets a criterion.

62. The method of claim 56, further comprising the step of instructing another agent of the contact center to use at least a portion of the identified procedure.

63. The method of claim 56, further comprising the steps of:

determining whether the identified procedure complies with another procedure; and

sending training content to the agent if the identified procedure does not comply with the another procedure.

64. The method of claim 56, wherein processing the identified steps to identify the procedure comprises identifying a pattern occurring in a plurality of contact sessions.