EMPLOYMENT SCREENING SYSTEM AND METHOD

• US 20080306750A1
• Filed: 06/08/2007
• Published: 12/11/2008
• Est. Priority Date: 06/08/2007
• Status: Abandoned Application

• Current Assignee: ADP, Inc.
• Original Assignee: ADP, Inc.
• Inventors: Campbell, Jason C., Wunder, Casey, Carlson, Kathryn M., Oldham, Michelle H., Nicolls, Tracy R., Piecuch, Robert, Seib, Mark T., Launer, Margaret
• Application Number:
  US11/760,512
• Publication Number:
  US 20080306750A1
• Time in Patent Office: Days
• US Class Current: 705/1
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

A system and method for screening candidates for compliance with general, employer specific, and/or position specific policies. Such policies may be applicable to job applicants, potential contractors, existing employees, and/or existing contractors (collectively, “candidates”), and may be influenced by law or by best practices. The system compiles data based on the policies from both automatic and other data sources. The system also automatically rates the results of the data compiled. Through the use of the system, employers may easily obtain relevant information about candidates prior to engagement or during engagement of the candidate and without the requirement that the employer manually analyze screening results.

Claims

1. A system for evaluating a candidate based on a predefined policy, the system comprising:

a processor;

data storage means operably connected to the processor, the data storage means capable of storing a decision matrix representative of the predefined policy, wherein the decision matrix comprises a characteristic for evaluation of the candidate and at least one rating for the characteristic with such rating based on the characteristic, and the data storage means capable of storing data representative of the candidate, and

a data source operably connected to the processor, the data source capable of providing to the processor data representative of the characteristic based on the data representative of the candidate,

wherein the processor is operable to compare the data representative of the characteristic provided by the data source to the characteristic of the decision matrix and to determine the corresponding at least one rating for the characteristic based on such comparison.

2. The system of claim 1, wherein the data source comprises a data source processor.

3. The system of claim 1, wherein the data source comprises an input device operably connected to the processor of the system and a remote data source, wherein the remote data source contains the data representative of the characteristic based on the data representative of the candidate, and wherein such data representative of the characteristic is retrieved from the remote data source and input into the input device of the data source.

4. The system of claim 1, wherein the characteristic of the decision matrix stored on the data storage means consists of at least one from the group of job fitness, bankruptcy risk, credit worthiness, criminal risk, civil risk, social security number verification, driver safety, reference verification, sexual harassment risk, workers'"'"' compensation risk, terrorist alert, retail theft, drug testing, international criminal risk, and identity.

5. The system of claim 1, where in the ratings consist of at least one of the group comprising meets policy, does not meet policy, and indeterminate.

6. The system of claim 1, farther comprising:

a user system in bidirectional communication with the processor, the user system for entry of the data representative of the candidate and for presentation of the determination of the at least one rating.

7. The system of claim 6, wherein the user system is further operable to accept input from a user to establish the decision matrix.

8. The system of claim 1, wherein the at least one rating for the characteristic of the decision matrix stored on the data storage means is based on possible value(s) of the characteristic provided for the candidate from the data source.

9. The system of claim 1, wherein the at least one rating for the characteristic of the decision matrix stored on the data storage means is based on a range of possible values of the data representative of the characteristic provided for the candidate from the data source.

10. The system of claim 1, wherein the data representative of the characteristic provided for the candidate from the data source comprise at least one predetermined value.

11. The system of claim 10, wherein the at least one rating for the characteristic is(are) preset by the system based on the at least one predetermined values for the characteristic.

12. The system of claim 10, further comprising an input device operably connected to the processor, and wherein the at least one rating for the characteristic is(are) editable by a user of the system by use of such input device.

13. The system of claim 1, wherein the data representative of the candidate comprises a first data relevant to the characteristic and a second data relevant to the characteristic, wherein the data representative of the characteristic provided by the data source includes a first data representative of the characteristic based on the first data relevant to the characteristic and a second data representative of the characteristic based on the second data relevant to the characteristic, and wherein the at least one rating for the characteristic comprises a first rating based on the first data representative of the characteristic and a second rating based on the first data representative of the characteristic, and wherein the processor is further operable to determine the first rating and the second rating.

14. The system of claim 13, wherein the at least one rating for the characteristic further comprises a third rating based on the first rating and the second rating, and the processor is further operable to determine the third rating.

15. A system for evaluating a candidate based on a predetermined policy, the system comprising:

a user system;

a processor in bidirectional communication with the user system;

a data storage means operably connected to the processor, the data storage means capable of storing data representative of the candidate and a decision matrix representative of the predetermined policy, the decision matrix comprising a characteristic and at least one rating associated with the characteristic; and

a data source in bidirectional communication with the processor, the data source capable of receiving the data representative of the candidate and returning to the processor at least one value representative of the characteristic of the decision matrix for the candidate,

wherein the processor is operable to compare the at least one value representative of the characteristic of the decision matrix to the at least one rating for the characteristic to determine a calculated rating, and sending the calculated rating to the user system.

16. The system of claim 15, wherein the user system and the processor collectively comprise a computing device.

17. A system for evaluating a candidate based on a predefined policy, the system comprising:

a user system;

a processor in bidirectional communication with the user system;

a data storage means operably connected to the processor, the data storage means capable of storing data representative of the candidate and a decision matrix representative of the predetermined policy, the decision matrix comprising a first characteristic and at least one rating associated with the first characteristic, and the decision matrix comprising a second characteristic and at least one rating associated with the second characteristic;

a first data source in bidirectional communication with the processor, the first data source capable of receiving the data representative of the candidate and returning to the processor at least one value representative of the first characteristic of the decision matrix for the candidate; and

a second data source, the second data source comprising an input device in communication with the processor and a remote data source, the remote data source being searchable by an intermediary for data representative of the second characteristic of the decision matrix to yield at least one value representative of the second characteristic for the candidate, and the input device of the second data source capable of receiving the data representative of the candidate and returning to the processor at least one value representative of the second characteristic of the decision matrix for the candidate,

wherein the processor is operable to compare the at least one value representative of the first characteristic of the decision matrix to the at least one rating for the first characteristic to determine a first calculated rating, to compare the at least one value representative of the second characteristic of the decision matrix received from the input device of the second data source to the at least one rating for the second characteristic to determine a second calculated rating, and sending the first calculated rating and the second calculated rating to the user system.

18. The system of claim 17, wherein the processor is further operable to create a combined rating from the first calculated rating and the second calculated rating and sending the combined rating to the user system.

19. The system of claim 17, wherein the user system and the processor collectively comprise a computing device.

20. A system for evaluating a candidate based on a predetermined policy, the system comprising:

a processor;

data storage means operably connected to the processor, the data storage means capable of storing a decision matrix representative of the predefined policy, wherein the decision matrix comprises a characteristic for evaluation of the candidate and at least one rating for the characteristic with such rating based on the characteristic, and the data storage means capable of storing data representative of the candidate;

a first data source operably connected to the processor, the first data source capable of providing the processor with first data representative the characteristic based on the data representative of the candidate; and

a second data source operably connected to the processor, the second data source capable of providing to the processor with second data representative of the characteristic based on the data representative of the candidate,

wherein the processor is operable to compare the first data representative of the characteristic provided by the first data source to the characteristic of the decision matrix, to compare the second data representative of the characteristic provided by the second data source to the characteristic of the decision matrix, and to determine the corresponding at least one rating for the characteristic based on such comparison.

21. The system of claim 20, wherein

the first data source is in bidirectional communication with the processor and is capable of receiving the data representative of the candidate and returning to the processor the first data representative of the characteristic for the candidate, and

wherein the second data source is in bidirectional communication with the processor and is capable of receiving the data representative of the candidate and returning to the processor the second data representative of the characteristic of the candidate and returning to the processor the second data representative of the characteristic for the candidate.

22. The system of claim 20, wherein

the first data source is in bidirectional communication with the processor and is capable of receiving the data representative of the candidate and returning to the processor the first data representative of the characteristic for the candidate, and

wherein the second data source comprises an input device and a remote data source, the remote data source being searchable by an intermediary for data representative of the characteristic of the decision matrix based on the data representative of the candidate, the input device of the second data source capable of receiving the data representative of the candidate and returning to the processor the second data representative of the characteristic of the decision matrix for the candidate.

23. The system of claim 20, wherein

the first data source comprises a first input device and a first remote data source, the first remote data source being searchable by a first intermediary for data representative of the characteristic of the decision matrix based on the data representative of the candidate to yield the first data representative of the characteristic for the candidate, the first input device capable of receiving the data representative of the candidate and returning to the processor the first data representative of the characteristic of the decision matrix for the candidate, and

wherein the second data source comprises a second input device and a second remote data source, the second remote data source being searchable by a first intermediary for data representative of the characteristic of the decision matrix based on the data representative of the candidate to yield the second data representative of the characteristic for the candidate, the second input device capable of receiving the data representative of the candidate and returning to the processor the second data representative of the characteristic of the decision matrix for the candidate.

24. The system of claim 20, wherein the first data representative of the characteristic for the candidate and the second data representative of the characteristic for the candidate are provided to the processor at approximately at the same time.

25. The system of claim 20, wherein the first data representative of the characteristic for the candidate is provided to the processor at a different time than the second data representative of the characteristic for the candidate is provided to the processor.

26. A system for evaluating a candidate based on a predetermined policy, the system comprising:

a processor;

a data storage means operably connected to the processor, the data storage means capable of storing data representative of the candidate and a decision matrix representative of the predetermined policy, the decision matrix comprising a plurality of characteristics, each of the plurality of characteristics having associated therewith at least one rating; and

at least one data source operably connected to the processor, each of the at least one data sources capable of providing to the processor data representative of at least one of the plurality of characteristics based on the data representative of the candidate,

wherein the processor is operable to compare the data representative of the at least one characteristics provided by each of the at least one data sources to the corresponding characteristic(s) of the decision matrix and to determine the corresponding at least one ratings for each of the plurality of characteristics based on such comparison.

27. The system of claim 26, wherein the processor is further operable to combine the at least one ratings for each of the plurality of characteristics into an overall rating for the plurality of characteristics.

28. A system for evaluating a candidate based on a first predetermined policy and a second predetermined policy, the system comprising:

a processor;

a data storage means operably connected to the processor, the data storage means capable of storing a first decision matrix representative of the first predefined policy, wherein the first decision matrix comprises a first characteristic for evaluation of the candidate and a first rating for the first characteristic with such first rating based on the first characteristic, the data storage means also capable of storing a second decision matrix representative of the second predefined policy, wherein the second decision matrix comprises a second characteristic for evaluation of the candidate and a second rating for the second characteristic with such second rating based on the second characteristic, and the data storage means further capable of storing data representative of the candidate; and

at least one data source operably connected to the processor, the at least data source capable of providing to the processor data representative of the first characteristic based on the first data representative of the candidate and data representative of the second characteristic based on the second data representative of the candidate,

wherein the processor is operable to compare the first data representative of the first characteristic provided by the at least one data source to the first characteristic of the first decision matrix, to compare the second data representative of the second characteristic provided by the at least one data source to the second characteristic of the second decision matrix, and to determine the first rating for the first characteristic and the second rating for the second characteristic based on such comparison.

29. The system of claim 28, wherein the processor is further operable to determine a third rating from the first rating and the second rating.

30. A system for evaluating a candidate based on a predetermined policy, the system comprising:

a user system for entry of candidate information and for invoking a first search and a second search;

a processor in bidirectional communication with the user system;

a data storage means operably connected to the processor, the data storage means operable to store candidate information and at least one decision matrix, each of the at least one decision matrices including at least one characteristic and at least one rating based on the at least one character; and

at least one data source capable of returning first data representative of the candidate based on the first search and on the candidate information and corresponding to at least one of characteristics of the at least one decision matrices, and returning second data representative of the candidate based on the second search and on the characteristics of the candidate information and corresponding to at least one of the characteristics of at least one of the at least one decision matrices,

wherein the processor is operable to send the first search to at least one of the at least one data sources for retrieval of the first data representative of the candidate, to send the second search to at least one of the at least one data sources for retrieval of the second data representative of the candidate, to determine at least one first rating for the first search based on the at least one rating of at least one of the at least one decision matrices, and to determine at least one second rating for the second search based on the at least one rating of at least one of the at least one decision matrices.

31. The system of claim 30, wherein the processor is further operable to determine a third rating from the first rating and the second rating.

32. The system of claim 30, wherein the user system and processor collectively comprise a computing device.

33. A system for evaluating a candidate in view of a plurality of predetermined policies, the system comprising:

a processor;

data storage means operably connected to the processor, the data storage means capable of storing a plurality of decision matrices, each decision matrix representative of one of the plurality of predefined policies, wherein each of the plurality of decision matrices comprises at least one characteristic for evaluation of the candidate and at least one rating associated with the at least one characteristic of that decision matrix, and the data storage means capable of storing data representative of the candidate; and

at least one data source operably connected to the processor, each of the at least one data sources capable of providing to the processor data representative of one of the at least one characteristics of at least one of the plurality of decision matrices characteristic on the data representative of the candidate,

wherein the processor is operable to compare the representative data provided by the at least one data sources to the corresponding at least one characteristic of the plurality of decision matrices and to determine the corresponding at least one rating therefor based on such comparison.

34. The system of claim 33, wherein one of the plurality of decision matrices comprises a matrix representative of a general policy.

35. The system of claim 33, wherein one of the plurality of decision matrices comprises a matrix representative of a policy specific to the employer.

36. The system of claim 33, wherein one of the plurality of decision matrices comprises a matrix representative of a policy specific to a position.

37. The system of claim 33, wherein one of the plurality of decision matrices comprises a matrix representative of a policy determined by applicable law.

38. The system of claim 33, wherein one of the plurality of decision matrices comprises a matrix representative of a policy of best practices.

39. The system of claim 33, wherein one of the plurality of decision matrices is defined by a service provider.

40. The system of claim 33, wherein one of the plurality of decision matrices is defined by an employer.

41. The system of claim 33, wherein the one of the plurality of decision matrices is defined by a service provider and by an employer.

42. A method for evaluating a candidate based on a predetermined policy, the method comprising the steps of:

(a) providing a system comprising a processor, a data storage means operably connected to the processor, and a data source operably connected to the processor, wherein

the data storage is capable of storing a decision matrix representative of the predefined policy, wherein the decision matrix comprises a characteristic for evaluation of the candidate and at least one rating for the characteristic with such rating based on the characteristic, and the data storage means capable of storing data representative of the candidate, and

the data source is capable of providing to the processor data representative of the characteristic based on the data representative of the candidate;

(b) with the processor, retrieving from the data storage means the candidate information and the decision matrix;

(c) sending from the processor to the data source a request to search for data representative of the characteristic based on the data representative of the candidate;

(d) receiving at the processor the data representative of the characteristic based on the data representative of the candidate;

(e) comparing with the processor the data representative of the characteristic provided by the data source to the characteristic of the decision matrix; and

(f) determining with the processor the corresponding at least one rating for the characteristic.

43. The method of claim 42, wherein the system further comprises a presenting means, and wherein the method further comprises the step of:

(g) presenting with the presenting means the at least one rating for the characteristic determined in step (f).

44. A method for evaluating a candidate based on a predetermined policy, the method comprising the steps of:

(a) providing a system including a user system, a processor in bidirectional communication with the user system, a data storage means operably connected to the processor, and a data source in bidirectional communication with the processor, wherein

the user system comprises a input device and an output device,

the data storage means is capable of storing data representative of the candidate and a decision matrix representative of the predetermined policy, the decision matrix comprising a characteristic and at least one rating associated with the characteristic, and

the data source is capable of receiving the data representative of the candidate and returning to the processor at least one value representative of the characteristic of the decision matrix for the candidate;

(b) entering data representative of the candidate with the user system;

(c) with the processor, retrieving from the data storage means the candidate information and the decision matrix;

(d) sending from the processor to the data source a request to search for data representative of the characteristic based on the data representative of the candidate;

(e) receiving at the processor the data representative of the characteristic based on the data representative of the candidate;

(f) comparing with the processor the data representative of the characteristic provided by the data source to the characteristic of the decision matrix; and

(g) determining with the processor the corresponding at least one rating for the characteristic.

45. The method of claim 44, further comprising the step of:

(h) sending to the presenting means of the user system the at least one rating for the characteristic determined in step (g).

46. The method of claim 44, further comprising, before step (c), the step of:

entering with the user system the decision matrix into the data storage means.

47. The method of claim 44, further comprising, before step (c), the step of:

entering with the user system the at least one rating associated with the decision matrix.