Human Resources Employment Method

• US 20090292546A1
• Filed: 05/20/2008
• Published: 11/26/2009
• Est. Priority Date: 05/20/2008
• Status: Abandoned Application

• Current Assignee: Jeffrey A. Aleixo
• Original Assignee: Jeffrey A. Aleixo
• Inventors: Aleixo, Jeffrey A.
• Application Number:
  US12/124,001
• Publication Number:
  US 20090292546A1
• Time in Patent Office: Days
• US Class Current: 705/320
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 10/105 Human resources

Abstract

Various embodiments of this invention disclose a computer-aided human resources employment system and method that electronically captures and shares, in real-time, human resources and unemployment events and the completed forms that relate to those events. Other embodiments of this invention disclose a computer-aided system for managing human resources and unemployment forms and data captured in those forms. Another embodiment of the invention relates to a system and method for managing unemployment claims. This invention also relates to a human resources employment computer-based product that manages human resources and unemployment forms and database information.

Claims

1. A computer-aided method of managing human resources and unemployment forms comprising the steps of:

populating a human resources employment system with employee demographic data, wherein said human resources employment system is a software program comprised of a program utility, and an employee demographic database;

using said program utility to create a plurality of forms within said human resources employment system, wherein said plurality of forms have an one or more employee demographic fields, and wherein said plurality of forms have an one or more substantive data fields;

pre-populating electronically an one or more demographic fields of a specific form with said plurality of employee demographic data available from said employee demographic database;

completing electronically said one or more substantive data fields in said specific form;

printing said specific form, wherein said specific form is divided into a printed specific form and an electronic specific form;

placing said printed specific form on an electronic mark capture clipboard, wherein said electronic mark capture clipboard is programmed to capture in real time an one or more marks made to said printed specific form with an ink-magnet pen and simultaneously capture said one or more marks into said electronic specific form;

sharing said printed specific form with an employee to whom said specific form relates;

allowing said employee to mark said printed specific form with said ink-magnet pen; and

locking said electronic specific form after said printed specific form is finished being marked.

2. A computer-aided method of managing human resources and unemployment forms according to claim 1, wherein said human resources employment system further comprises a virtual notification system.

3. A computer-aided method of managing human resources and unemployment forms according to claim 2, further comprising:

programming said plurality of forms, by a form type, to be distributed automatically to an one or more employer representatives via said virtual notification system after said plurality of forms are locked.

4. A computer-aided method of managing human resources and unemployment forms according to claim 3, further comprising:

distributing said printed specific form to said employee; and

distributing said electronic specific form to said one or more employer representatives via said virtual notification system.

5. A computer-aided method of managing human resources and unemployment forms according to claim 4, wherein said human resources employment system further comprises an electronic file drawer.

6. A computer-aided method of managing human resources and unemployment forms according to claim 5, further comprising:

storing said electronic specific form in said electronic file drawer.

7. A computer-aided method of managing human resources and unemployment forms according to claim 6, wherein said human resources unemployment system further comprises a programmed forms database.

8. A computer-aided method of managing human resources and unemployment forms according to claim 7, further comprising:

storing said plurality of forms in said programmed forms database after said plurality of forms are programmed; and

accessing a specific form from said programmed forms database.

9. A computer-aided method of managing human resources and unemployment forms according to claim 8, further comprising:

allowing said one or more employer representatives to mark said printed specific form with said ink-magnet pen.

10. A computer-aided method of managing human resources and unemployment forms according to claim 9, further comprising:

allowing said one or more employer representatives to access said electronic file drawer to retrieve an one or more locked and stored electronic forms.

11. A computer-aided method of managing human resources and unemployment forms according to claim 10, further comprising:

allowing an one or more third parties to access said human resources employment system and said electronic file drawer to retrieve said one or more locked and stored electronic forms;

allowing said one or more third parties to access said human resources employment system and said electronic file drawer to retrieve said employee demographic data; and

allowing said one or more third parties to place an one or more third party forms in said electronic file drawer.

12. A computer-aided method of managing human resources and unemployment forms according to claim 11, wherein said electronic file drawer is classified and searchable by an individual employee, and wherein said employee demographic database is classified and searchable by said individual employee.

13. A computer-aided method of managing human resources and unemployment forms according to claim 12, further comprising:

personalizing said plurality of forms to conform to the needs of an employer;

14. A computer-aided method of managing human resources and unemployment forms according to claim 13, wherein said human resources employment system further comprises a generic forms database, and wherein said plurality of forms are stored in said generic forms database before they are personalized or programmed.

25. A computer-aided method of managing human resources and unemployment forms according to claim 1, wherein said specific form is a request form.

26. A computer-aided method of managing human resources and unemployment forms according to claim 25, further comprising:

sending electronically said request form to said one or more third parties;

receiving electronically a result form from said one or more third parties in response to said request form; and

storing said result form in said electronic file drawer.

15. A computer-aided method of managing human resources and unemployment forms according to claim 15, wherein said plurality of forms are stored in said programmed forms database after said plurality of forms are personalized and programmed;

16. A computer-aided method of managing human resources and unemployment forms according to claim 15, further comprising:

programming said plurality of forms with a tutorial system that provides a real time legal guidance to said one or more employer representatives as to how to appropriately complete said one or more substantive data fields of said plurality of forms.

17. A computer-aided method of managing human resources and unemployment forms according to claim 16, further comprising:

programming said plurality of forms with a legal notification system that flags in real time an one or more inappropriate words in a comment that said one or more employer representatives enters into said plurality of forms, and suggests an one or more alternative words for said comment.

18. A computer-aided method of managing human resources and unemployment forms according to claim 17, wherein said human resources employment system further comprises a reports database.

19. A computer-aided method of managing human resources and unemployment forms according to claim 18, further comprising:

storing a plurality of substantive data from said substantive data fields in said reports database.

20. A computer-aided method of managing human resources and unemployment forms according to claim 19, further comprising:

sharing electronically said specific form with additional said one or more employer representatives before said specific form is shared with said employee to whom said specific form relates.

21. A computer-aided method of managing human resources and unemployment forms according to claim 20, further comprising:

allowing additional said one or more employer representatives to edit said specific form before said specific form is shared with said employee to whom said specific form relates.

22. A computer-aided method of managing human resources and unemployment forms according to claim 21, further comprising:

allowing said one or more employer representatives to attach an one or more supplementary documents to said electronic specific form, wherein said one or more supplementary documents are stored with said electronic specific form in said electronic file drawer after said electronic specific form is locked.

23. A computer-aided method of managing human resources and unemployment forms according to claim 22, wherein said specific form is a request form.

24. A computer-aided method of managing human resources and unemployment forms according to claim 23, further comprising:

sending electronically said request form to said one or more third parties;

receiving electronically a result form from said one or more third parties in response to said request form; and

storing said result form in said electronic file drawer.

27. A computer-aided method of managing human resources and unemployment forms according to claim 24, wherein said electronic specific form is automatically date stamped at locking;

wherein said human resources employment system further comprises an unemployment database; and

wherein said unemployment database is used to respond to and manage an unemployment claim.

28. A computer-aided method of managing human resources and unemployment forms according to claim 27, further comprising:

completing an electronic employment application; and

transferring a plurality of employee demographic data from said electronic employment application to said human resources employment system.

29. A computer-aided method of managing human resources and unemployment forms according to claim 28, further comprising:

transferring a plurality of employee demographic data from said electronic employment application to said human resources information system;

transferring a plurality of employee demographic data from said human resources information system to a payroll feed; and

transferring a plurality of employee demographic data from said payroll feed to said employee demographic database, wherein said plurality of employee demographic data from said payroll feed overwrites said plurality of employee demographic data previously transferred from said electronic employment application.

30. A computer-aided method of managing human resources and unemployment forms comprising the steps of:

completing an electronic employment application;

transferring a plurality of employee demographic data from said electronic employment application to a human resources employment system, wherein said human resources employment system is a software program comprised of a program utility, a programmed forms database, a generic forms database, an employee demographic database, a reports database, a virtual notification system, an unemployment database, and an electronic file drawer, and wherein said electronic file drawer is classified and searchable by an individual employee, and wherein said employee demographic database is classified and searchable by said individual employee;

transferring a plurality of employee demographic data from said electronic employment application to a human resources information system;

transferring a plurality of employee demographic data from said human resources information system to a payroll feed;

transferring a plurality of employee demographic data from said payroll feed to said employee demographic database, wherein said plurality of employee demographic data from said payroll feed overwrites said plurality of employee demographic data previously transferred from said electronic employment application;

using said program utility to create a plurality of forms within said human resources employment system, wherein said plurality of forms have an one or more employee demographic fields, and wherein said plurality of forms have an one or more substantive data fields, and wherein said plurality of forms are stored in said generic forms database before they are personalized or programmed;

personalizing said plurality of forms to conform to the needs of an employer;

programming said plurality of forms, by a form type, to be distributed automatically to an one or more employer representatives via said virtual notification system after said plurality of forms are locked;

programming said plurality of forms with a tutorial system that provides a real time legal guidance to said one or more employer representatives as to how to appropriately complete said one or more substantive data fields of said plurality of forms;

programming said plurality of forms with a legal notification system that flags in real time an one or more inappropriate words in a comment that said one or more employer representatives enters into said plurality of forms, and suggests an one or more alternative words for said comment;

storing said plurality of forms in said programmed forms database after said plurality of forms are personalized and programmed;

accessing a specific form from said programmed forms database;

pre-populating electronically an one or more demographic fields of said specific form with said plurality of employee demographic data available from said employee demographic database;

completing electronically said one or more substantive data fields in said specific form, wherein said tutorial system provides said real time legal guidance to said one or more employer representatives, and wherein said legal notification system flags in real time said one or more inappropriate words in said comment that said one or more employer representatives enters into said plurality of forms, and wherein said legal notification system suggests said one or more alternative words for said comment;

sharing electronically said specific form with additional said one or more employer representatives before said specific form is shared with an employee to whom said specific form relates;

allowing additional said one or more employer representatives to edit said specific form before said specific form is shared with said employee to whom said specific form relates;

printing said specific form, wherein said specific form is divided into a printed specific form and an electronic specific form;

placing said printed specific form on an electronic mark capture clipboard, wherein said electronic mark capture clipboard is programmed to capture in real time an one or more marks made to said printed specific form with an ink-magnet pen and simultaneously capture said one or more marks into said electronic specific form;

sharing said printed specific form with said employee;

allowing said employee to mark said printed specific form with said ink-magnet pen;

allowing said one or more employer representatives to mark said printed specific form with said ink-magnet pen;

locking said electronic specific form after said printed specific form is finished being marked, wherein said electronic specific form is automatically date stamped at locking;

distributing said printed specific form to said employee;

distributing automatically said electronic specific form to said one or more employer representatives via said virtual notification system;

storing said electronic specific form in said electronic file drawer;

storing a plurality of substantive data from said substantive data fields in said reports database;

allowing said one or more employer representatives to access said electronic file drawer to retrieve an one or more locked and stored electronic forms;

allowing said one or more third parties to access said human resources employment system and said electronic file drawer to retrieve said one or more locked and stored electronic forms;

allowing said one or more third parties to access said human resources employment system and said electronic file drawer to retrieve said employee demographic data;

allowing said one or more third parties to place an one or more third party forms in said electronic file drawer; and

allowing said one or more employer representatives to attach an one or more supplementary documents to said electronic specific form, wherein said one or more supplementary documents are stored with said electronic specific form in said electronic file drawer after said electronic specific form is locked;

wherein said specific form is a request form;

sending electronically said request form to said one or more third parties;

receiving electronically a result form from said one or more third parties in response to said request form; and

storing said result form in said electronic file drawer;

wherein said unemployment database is used to respond to and manage an unemployment claim.