System and method for a flexible management of the escalation of support for devices

• US 20110270771A1
• Filed: 05/03/2010
• Published: 11/03/2011
• Est. Priority Date: 05/03/2010
• Status: Abandoned Application

• Current Assignee: Xerox Corporation (Xerox Holdings Corp.)
• Original Assignee: Xerox Corporation (Xerox Holdings Corp.)
• Inventors: Coursimault, Jean-Marc, Castellani, Stefania, Roulland, Frederic, Grasso, Maria Antonietta
• Application Number:
  US12/772,692
• Publication Number:
  US 20110270771A1
• Time in Patent Office: Days
• US Class Current: 705/304
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 30/016 After-sales
• CPC Class Codes: H04N 1/00344 with a management, maintenance, service or repair apparatus monitoring H04N1/00002
• CPC Class Codes: H04N 2201/0082 Image hardcopy reproducer H04N2201/0091 - H04N2201/0094 take precedence
• CPC Class Codes: H04N 2201/0098 User intervention not otherwise provided for, e.g. placing documents, responding to an alarm

Abstract

A system and method are disclosed for determining when to escalate from one support level to a higher support level in assisting a user resolve a problem with a device. The method includes storing information on past users'"'"' interactions with a self help server during prior self help sessions, the self help server providing a first remote support level for troubleshooting a problem with a device. Information is stored on a current user'"'"'s interactions with the self help server during a current self help session for troubleshooting the current user'"'"'s problem with a device. A determination of when to provide for escalation to a higher remote support level for troubleshooting the current user'"'"'s problem with the device is based on the stored information on the past users'"'"' interactions and the current user'"'"'s interactions.

Claims

1. A method for determining when to escalate from one support level to a higher support level comprising:

storing information on past users'"'"' interactions with a self help server during prior self help sessions, the self help server providing a first remote support level for troubleshooting a problem with a device;

storing information on a current user'"'"'s interactions with the self help server during a current self help session for troubleshooting the current user'"'"'s problem with a device; and

determining when to provide for escalation to a higher remote support level for troubleshooting the current user'"'"'s problem with the device based on the stored information on the past users'"'"' interactions and the current user'"'"'s interactions.

2. The method of claim 1, wherein determination of when to provide for escalation is performed by a computer processor.

3. The method of claim 1, wherein the determining when to provide for escalation includes determining whether at least one of the following conditions is met:

a computed level of confidence that the current user will persevere in the self help session is below a first threshold, and

a computed level of confidence that the current self help session is not leading to success is above a second threshold.

4. The method of claim 3, wherein the determining whether at least one of the conditions is met includes determining whether both conditions are met.

5. The method of claim 3, wherein computation of whether the current user will persevere in the self help session is below a first threshold comprises:

monitoring parameters within the current self help session and computing an overall current value based on the monitored parameters, the parameters being selected from;

an overall duration of the current self help session;

a total number of searches conducted in a knowledge base during the current self help session;

a total number of cases or solution pages visited by the user in the knowledge base during the current self help session;

a duration of the application by the current user of a set of instructions detailed on a currently displayed solution page of the knowledge base; and

a number of operations on the device performed during the time when a solution page of the knowledge base is displayed.

6. The method of claim 5, further comprising comparing the current value with stored values recorded in prior sessions.

7. The method of claim 3, wherein the computed level of confidence that the current self help session is not leading to success is based on detecting at least one of:

an operation performed by the user on the device that does not turn back the device to its normal state of functioning that occurs when a solution of a knowledge base is being displayed;

a start of a new search in the knowledge base by the user; and

a selection by the user of a new case of the knowledge base after having visited at least a predetermined number of other cases.

8. The method of claim 1, wherein each remote self help session includes searching a knowledge base based on a user'"'"'s query and retrieving, where present in the knowledge base, at least one solution for a user to perform.

9. The method of claim 8, wherein the stored interactions include the solutions reviewed by the user.

10. The method of claim 1, wherein the stored information further comprises stored interactions with the device during the self help session.

11. The method of claim 9, wherein the determining when to provide for escalation to the higher remote support level is based on the stored interactions with the device during the self help session.

12. The method of claim 1, wherein the higher support level is provided by a operator in communication with the current user.

13. The method of claim 1, wherein the providing for the escalation includes suggesting escalation to the user via a user interface, and, if the user requests the escalation, automatically initiating the escalation to the higher remote support level.

14. The method of claim 1, further comprising providing for information on the current user'"'"'s interactions during the lower support level to be accessed at the higher remote support level.

15. The method of claim 1, wherein the method further comprises provision for escalation from a local support level provided by the device to the first remote support level based on stored information on the current users'"'"' interactions with the device during a local self help session.

17. The method of claim 1, wherein the device comprises a printer.

18. A computer program product encoding instructions, which when executed on a computer causes the computer to perform the method of claim 1.

16. The method of claim 16, wherein the provision for escalation to the first remote support level includes determining whether at least one of the following conditions is met:

a computed level of confidence that the current user will persevere in the local self help session on the device is below a first threshold, and

a computed level of confidence that the current local self help session is not leading to success is above a second threshold.

19. A system for determining when to escalate from a first support level to a second support level comprising:

a self help server providing a first remote support level for troubleshooting a user'"'"'s problem with a device;

memory which stores information on a current user'"'"'s and prior users'"'"' interactions with the self help server during self help sessions,

a session manager implemented in hardware and software which is configured to provide for escalation from the first remote support level to a second remote self help level for troubleshooting a current user'"'"'s problem with a device based on stored information on the past users'"'"' interactions and the current user'"'"'s interactions with the self help server.

20. The system of claim 19, wherein the session manager determines when to escalate from the first remote support level to the second remote support level, based on whether at least one of the following conditions is met:

a computed level of confidence that the current user will persevere in the self help session is below a first threshold, and

a computed level of confidence that the current self help session is not leading to success is above a second threshold.

21. The system of claim 19, wherein the session manager determines when to escalate from a local support level to the first remote support level based on whether at least one of the following conditions is met:

a computed level of confidence that the current user will persevere in the self help session is below a first threshold, and

a computed level of confidence that the current self help session is not leading to success is above a second threshold.

22. A method for determining when to escalate from one support level to a higher support level comprising:

storing information on a current user'"'"'s interactions with a device during a first level of support;

based on the interactions with the device, determining when to propose escalation to a second level of support, the second level of support being provided by a self help manager which inputs a user'"'"'s query to a knowledge base;

storing information on past users'"'"' interactions with the self help manager during prior users'"'"' self help sessions;

storing information on the current user'"'"'s interactions with the self help manager in a self help session at the second level of support; and

based on the stored information on the past users'"'"' interactions and the current user'"'"'s interactions with the self help manager, determining when to provide for escalation to a third support level which provides communication with a remote operator.