TOOL FOR MANAGING USER TASK INFORMATION

• US 20140129961A1
• Filed: 11/07/2012
• Published: 05/08/2014
• Est. Priority Date: 11/07/2012
• Status: Abandoned Application

• Current Assignee: Sergey Mikhailovich Zubarev, Yaroslav Vasil'Evich Belyaev
• Original Assignee: Sergey Mikhailovich Zubarev, Yaroslav Vasil'Evich Belyaev
• Inventors: Zubarev, Sergey Mikhailovich, Belyaev, Yaroslav Vasil'evich
• Application Number:
  US13/670,714
• Publication Number:
  US 20140129961A1
• Time in Patent Office: Days
• US Class Current: 715/752
• CPC Class Codes: G06F 3/0484 for the control of specific functions or operations, e.g. selecting or manipulating an object, an image or a displayed text element, setting a parameter value or selecting a range
• CPC Class Codes: G06Q 10/06311 Scheduling, planning or task assignment for a person or group
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]

Abstract

The invention includes methods to aid a user in managing massive data flow and multiple tasks in an optimal and productive way. The invention comprises methods for collecting, managing information for tasks, such as notes, email messages, and files in order to provide for fast access to the information and reduce time spent on organizing data. The invention also comprises methods of measurement priorities and methods of visual representation of multiple tasks that may simplify the choices for a user and make decisions more accurately and quicker, build action plans that are simpler and faster vs the existing ways of working. Moreover, the invention includes methods for tracking changes, receiving new information, and archiving obsolete data. Overall, the methods of the invention can optimize a user'"'"'s workload and help to improve productivity by gaining the biggest value with fewer resources expended.

Claims

1. A system for managing user task information comprising:

a. The possibility to enter, edit, and delete user task information, which may include such data as;

strategic objective, task, expectations/objectives as success criteria, accountable, date of targeted completion, set of subtasks

b. Adding email messages and files to a task by linking them with a task, retrieving of emails messages and files for a task by user request, and or deleting them from a task

c. Automatic classification of a new received email messages by tasks

2. A system for managing user task information of claim 1, comprising a method of measuring a task priority based on the rate of importance which includes:

a. Using five key parameters;

importance, urgency, difficulty, risk of delay and completion

b. Using visual representation of scales with distinct colors and colored water drops with changing color for clear visual identification of the state of a scale

c. Formula of the calculation of priority, including the identification of the priority of tasks based on range

3. The system for managing user task information of claim 1, comprising a method of weighting of tasks based on specified parameters which includes:

a. Using of four parameters such as;

risk of delay, percent of task completion, difficulty of the task, number of unread emails messages linked with the task in the unread state

b. Formula of the calculation of the task weight

4. The system for managing user task information of claim 1, comprising a method of representation of tasks by priority with shape, size, and color, including:

a. Depiction of tasks by a colored box located in four columns and by rows, where each task has specific position and color in a column and row based on measured priority and weight, and where colors were used, such as red, yellow, green, and blue

b. Alternative depiction of tasks by a colored shape such as a bubble displayed in columns, where each task has specific position and color based on measured priority and weight, as well as the size of the shape, which depends on the weight of a task

5. The system for managing user task information of claim 1, comprising a method of changing the representation of a task after changing of information, such as receiving a new email messages, or reading email messages by the user, which includes:

a. Triggering the re-measuring of the weight of a task

b. Visually changing the position of a task on a display within the column that is located and its size based on new weight of the task

6. The system for managing user task information of claim 1, comprising a method of email messages classification based on semantic emails tagging that includes:

a. Inclusion of a semantic tag into email, which may include data such as;

name of a task, task priority, and other required information

b. Using a semantic tag of the email message in order to link an email message to a specific task

7. The system for managing user task information of claim 1, comprising a method of automatic task creation for a user based on semantic tag information included in an received email message

8. The system for managing user task information of claim 1, comprising a method of measuring of email messages that are priority based on the importance of the emails and urgency

9. The system for managing user task information of claim 1, comprising a method of representation of email message groups by water drops with different shapes, sizes and colors, such as red, yellow, green, and blue. The size of a group and the color depend on the measured priority of the email group and the number of emails in the group

10. The system for managing user task information of claim 1, comprising a method of email tracking by response, which includes:

a. Setting of a specific email for the tracking state

b. Tracking the received responses for an email message

c. Indicating the email message with a specific icon or sign representing that an email message is being tracked, or a response received, or a response is not received by a specific time

11. The system for managing user task information of claim 1, comprising a method of unused information archiving such as tasks, subtasks, emails and files which includes:

a. Recording of when the information was last used

b. Regular checking for exceeding the specified time limit during which data was not used

c. Hiding of information such as tasks, subtasks, emails and files which exceeded a specified time limit

d. Unhiding of information, such as tasks, subtasks, emails, and files upon the user'"'"'s request.